Business and Office Administrator

The Business and Office Administrator/Planner is responsible for ensuring the smooth running of the office on a day-to-day basis. This role includes overseeing administrative procedures, providing support to staff, and maintaining efficient office systems. The Data Administrator responsibilities of this role include managing and maintaining production data in our ERP system (D365) at the Rochester, NY facility. The successful candidate will ensure data accuracy and integrity across our platforms while supporting team members in accessing and utilizing data efficiently. The ideal candidate is highly organized, detail-oriented, and able to manage multiple tasks with a positive attitude.

Administrative Responsibilities:

· Manage office operations and administrative tasks, including data collection and entry, scheduling, and correspondence.

· Serve as the first point of contact for visitors and incoming communications.

· Maintain office supplies inventory and place orders as needed.

· Coordinate meetings, appointments, and events,

· Support company wide Administration functions and initiatives. 

· Ensure office equipment is maintained, and IT support is coordinated when necessary.

· Maintain databases and filing systems—both electronic and physical.

· Handle confidential information with integrity and discretion.

· Assist in onboarding new employees and training coordination.

· Perform other administrative duties as assigned by management.

Data Management:

· Collaborate with supply chain, operations and engineers, to process production orders at plant and toll manufacturing sites

· Collaborate with supply chain to enter lot numbers on formulas for operations

· Collaborate with Operations and Finance ensuring data accuracy and consistency

· Conduct regular audits and clean-up tasks to maintain quality

· Create and generate reports as needed for various departments in coordination with Finance

· Excellent analytical and problem-solving skills with keen attention to detail.

· Ability to work collaboratively with cross-functional teams, particularly supply chain and operations.

· Strong communication skills to present financial data and insights to non-financial stakeholders.

Qualifications, Location and Work Environment:

· Based at GreenLight Biosciences’ facility in Rochester, NY.

· Must possess a valid driver's license a

· Full-time, on-site role Collaborative and innovative work environment focused on sustainable solutions.

· Analytical and problem-solving skills with keen attention to detail.

· Ability to work collaboratively with cross-functional teams, particularly supply chain and operations.

· Strong communication skills to present financial data and insights to non-financial stakeholders.

· Office and Data Administrative experience or training

· Strong skills in Excel such as conditional formatting, data validation, or advanced charting

Pay Range: $24.00- $29.00/Hr