Operations Associate

Novoloop is an advanced upcycling company that creates quality chemicals and materials made from plastic waste through their patented, low-carbon upcycling technology process ATOD™. With upcycled product Oistre™, Novoloop provides thermoplastic polyurethane solutions for footwear, sporting goods, automotive and more. To learn more, visit novoloop.com and oistre.com. 

Want to help tackle the plastic pollution and climate change crises? Join Novoloop.

Novoloop is a chemical upcycling startup in Menlo Park, CA. We’re innovative, collaborative and passionate world-changers. Our goal is to build great technology and products as well as an awesome team and place to work. We focus on fostering growth and creating impact. We promote a culture in which employees are rewarded for hard work, innovation, personal initiative, and teamwork. Our successful candidates have the ability and desire to work in a fast-paced, dynamic environment.

We’re seeking an Operations Associate to support the improvement of our labs and offices.  You will be responsible for a wide range of internal and external facing coordination of facilities, people-related process development and improvement, events planning and execution, and administration. This role will work with every group in the company and is highly cross-functional. The successful candidate has 2+ years of startup operations experience and can start and finish projects in a self-directed manner. An associate’s or college degree is required.

This is a full-time position in Menlo Park, CA, with a competitive salary and stock options. Priority will be given to local (Bay Area) applicants with the status for US employment.

- Site/Facilities

1. Keep our sites running like a smoothly oiled machine: order and stock supplies, maintain order, and report on status for office spaces, common areas and some parts of our lab areas. 

2. Site upgrades and construction: plan for new offices, lab space and meeting spaces; relocate furniture and assets from one site to another as needed; review janitorial service performance. 

3. Site upgrades: install displays and visuals; make spaces more comfortable, functional, and professional (e.g. AV and IT setup, organizers, shelving, storage, security, etc.); update internal communications online and in hard copy.

4. Track equipment: track what’s ordered, what’s en route, what’s delivered; send vendor reminders and ask for tracking info; coordinate delivery/receiving (rigger, forklift, truck access); update equipment list and value for each lab to update insurance coverage; update amperage use after new equipment is added to each site.

- People-related Processes

1. Improve existing processes and establish new ones to increase efficiency, improve communication, and reduce cost/time

2. Get employee buy-in on adopting new procedures and implement rollout strategy

3. Create tutorial and/or announcement to show the team how to follow new procedures

- Events & Amenities

1. Create and execute custom-themed events with the team.

2. Order, procure, prepare and clean up lunches.

3. Prepare the site, the setup, the employees, and any contractors for important company-wide events: e.g. All-Hands, Town Halls, presentations, celebrations, guest speakers, investor tours, filming sessions, etc.

- Administration

1. Finalize posters/visuals for printing: check for grammar/spelling errors, check for content visual clarity and alignment, ensure nothing will be cut off in the desired dimensions, submit to printing services, pick-up printed materials, and secure them in desired locations. 

2. Organize files and folders on Google Drive as directed.

3. Source products, vendors and service providers.

4. Contact vendor support to troubleshoot problems when needed.

5. Complete other activities and tasks to support the company. 

In addition to salary, relocation assistance, and stock options, we offer great paid time off and health benefits, which includes medical, dental and vision insurance. We also offer a 401k program, life insurance, parental leave, employee assistance, and more.

We’re an equal opportunity employer and committed to a diverse workplace. All applicants will be considered equally without regard to race, color, ethnicity, veteran status, religion, national origin, marital status, political affiliation, age, sex, sexual orientation, gender identity, disability status, membership in an organization or any other non-merit factors.

The health of our team members is a top priority. Our application process for prospective new team members will include initial virtual video interviews and may also include limited in-person interviews during which we pay special attention to distancing and hygiene recommendations from the CDC. We’re doing what we can to keep our employees safe while also conducting our work to solve the pollution proble