Senior Office Coordinator

Sublime Systems

Somerville, MA, United States

Posted on: 2025-05-08

Category: materials

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Employment type:

Full time

Experience required:

Senior

Salary

Salary not provided

About the company:

Sublime is developing a breakthrough process to make low-carbon cement. The technology replaces the industry's legacy fossil-fuel-intensive thermal calciner process with an electrochemical process that produces low-carbon cement at ambient temperatures with renewable electricity. Sublime was started in 2020, as a spin-out of Yet-Ming Chiang's lab at MIT (Form Energy, A123, American Superconductor, 24M, Desktop Metals).

Sublime is advancing a breakthrough, clean, efficient, low-waste process for manufacturing cement, the essential ingredient in the most-consumed human-made material on Earth: concrete. Replacing 200-year-old manufacturing methods that are reliant on kilns running hotter than lava, our near-ambient-temperature, electrochemical technology manufactures industry-accepted cement and critical minerals. We’re partnering with leading general contractors, concrete producers, developers, and technology hyperscalers to deploy our clean, durable, beautiful Sublime Cement® in infrastructure that is defining the future of clean construction. Backed by some of the world’s largest cement producers, leading private investors, and the U.S. Department of Energy, we are assembling a talented, collaborative team that is "amped about cement" (pun intended) and committed to operating on the frontiers of material science, manufacturing, industry, construction, and commercial partnerships, to advance cement innovation that will endure for the next millennium.

Sublime Systems is seeking an organized, resourceful, and proactive Sr. Office Coordinator to support the daily operations of our fast-growing headquarters and help cultivate a high-functioning, mission-driven workplace. This role is ideal for someone who thrives in a fast-paced environment, takes initiative, and enjoys supporting teams through thoughtful coordination and behind-the-scenes execution.

As a key member of the Operations team, the Sr. Office Coordinator acts as a central point of support across teams—managing internal logistics, office facilities coordination, and employee experience. From meeting prep and office upkeep to onboarding support and event logistics, you’ll play a critical role in ensuring our work environment is professional, efficient, and welcoming. The ideal candidate is a hands-on problem-solver who manages competing priorities with poise, anticipates team needs, and takes pride in enabling others to do their best work.

This is a full-time, in-person position in Somerville, MA, with flexibility to occasionally work from home depending on team and project needs.

Sublime Systems is proud to be an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.

Your Right to Work

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

Notice of E-Verify

Sublime Systems use E-Verify to confirm the identity and employment eligibility of all new hires.

Responsibilities Include:

Maintain a clean, well-organized, and professional office environment across all shared spaces (desk spaces, conference rooms, phone booths, lounge space, kitchen, etc.)

Manage office supply and inventory management—track usage, coordinate with vendors, and restock supplies

Coordinate mail and courier needs, including processing confidential or time-sensitive deliveries

Coordinate office resource setup and access for new hires and internal moves

Support ongoing workspace planning and space reconfigurations in collaboration with the Operations and Facilities teams

Assist with basic IT coordination in partnership with the external IT vendor (e.g., conference room tech, printer troubleshooting)

Coordinate meeting logistics for internal and external gatherings, including booking rooms, AV setup, and video conferencing tools

Provide general administrative and event execution support to the Operations team and other departments as needed

Assist with routing, tracking, and organizing legal and operational documents (i.e. NDAs, patent documents)Assist in developing and maintaining internal directories, operational policies, SOPs, and onboarding materials

Support planning and execution of team events, social gatherings, and birthday or milestone celebrations

Serve as a friendly and approachable point of contact for visitors and new hires; direct the team to correct resources for office, IT, and miscellaneous questions

Proactively identify and suggest improvements to enhance the employee experience within the office

Requirements Include:

3-5 years of relevant experience in administrative, office management, or operations role

Demonstrated ability to manage competing deadlines and adapt to evolving priorities

Excellent written and verbal communication skills; professional and friendly demeanor

Highly organized, detail-oriented, and dependable, with strong follow-through

Strong proficiency in Microsoft 365 (Outlook, Word, PowerPoint, Excel), Zoom, and calendar management tools

Comfortable operating with minimal oversight, taking initiative, and navigating ambiguity in a dynamic, fast-paced environment

Discretion and professionalism when handling confidential or sensitive information

Can-do attitude & an eagerness to learn

Desired Characteristics:

Prior experience working in a startup, cleantech, or mission-driven organization

Familiarity with office planning, basic IT troubleshooting, and vendor coordination

Entrepreneurial and unafraid to tackle complex problems with imperfect information

Experience supporting executives or high-visibility projects

Strong interpersonal skills and ability to build trust with colleagues across all levels

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