Personal Assistant to the CEO

Smappee stands for Smart Appliance for Energy Efficiency. At the core of everything we do, we aim to facilitate energy efficiency in an innovative, easy, and fun way. Our cutting-edge technology empowers businesses and individuals to take control of their energy consumption, reduce costs, and contribute to a sustainable future. We're on a mission to make energy management smarter, more efficient, and environmentally friendly. Our offering focuses on energy management solutions and electric vehicle charging. With a global reach and a dynamic, rapidly expanding team, we're driving innovation and sustainability to power a brighter future.  

We’re looking for a Personal Assistant who will support the CEO primarily and provide additional support to management team members to make sure that operations run efficiently. 

Your primary responsibility will be providing high-level administrative support to the CEO and proactively identifying priorities and deadlines, ensuring that tasks are completed in a timely manner. 

The ideal candidate for this role is a highly organized and proactive individual with excellent communication skills who will act as the primary point of contact for internal and external communications.

Responsibilities 

• You manage the CEO’s calendar, including scheduling meetings and appointments.  
• You are responsible for travel management, which includes tasks such as coordinating bookings and offering assistance to the CEO and other travelers with any travel-related inquiries. 
• You anticipate the CEO's needs and proactively address them. 
• You identify opportunities for process improvements and efficiency enhancements within the CEO's workflow and take the initiative to implement them.  
• You assist in coordinating projects and initiatives, liaising with cross-functional teams and stakeholders as necessary. 
• You manage internal communications to keep employees informed on company updates, initiatives, and milestones through newsletter composition, town hall meeting organization, and event coordination, fostering a collaborative and well-informed work atmosphere. 
• You participate in management meetings, where you will compile reports and ensure that action points are diligently followed up on. 
• You facilitate communication between the CEO and employees, ensuring that the Smappee Heroes have the resources and support needed to thrive in their positions. 
• You maintain office supplies, equipment, and facilities to ensure a productive and professional work environment. 
• You act as the main point of contact for visitors, clients, and vendors, ensuring a hospitable and streamlined experience for all. 

Requirements

• You have proven experience as an executive assistant or personal assistant supporting individuals at all levels. 
• You are organized and confident, with the ability to work effectively under pressure. 
• You have the ability to handle confidential information with discretion related to the company and its employees. 
• You consistently deliver on commitments and act in the best interests of the organization. 
• You have excellent written and verbal communication skills in English and Dutch.  
• You are proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). 

• You have excellent time management skills and the ability to multi-task effectively while remaining calm and professional under pressure. 
• You can demonstrate flexibility and adaptability. 
• You think proactively and take initiative. 

Benefits

• You have proven experience as an executive assistant or personal assistant supporting individuals at all levels. 
• You are organized and confident, with the ability to work effectively under pressure. 
• You have the ability to handle confidential information with discretion related to the company and its employees. 
• You consistently deliver on commitments and act in the best interests of the organization. 
• You have excellent written and verbal communication skills in English and Dutch.  
• You are proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). 

• You have excellent time management skills and the ability to multi-task effectively while remaining calm and professional under pressure. 
• You can demonstrate flexibility and adaptability. 
• You think proactively and take initiative.