Executive Assistant

Heliogen

220

Pasadena, CA, United States

Posted on: 2023-03-01

Category: renewables

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Employment type:

Full time

Experience required:

Intermediate

Salary

$70,000.00 - $130,000.00

About the company:

Heliogen is a renewable energy technology company focused on eliminating the need for fossil fuels in heavy industry and powering a sustainable future. The company’s AI-enabled, modular concentrated solar technology aims to cost-effectively deliver near 24/7 carbon-free energy in the form of heat, power, or green hydrogen fuel at scale – for the first time in history.

In November 2020, TIME included Heliogen’s HelioHeat™ technology on its Best Inventions of 2020 list. In April 2020, Fast Company selected Heliogen as a recipient of a 2020 World Changing Ideas Award for its technology. The company won the Energy category.

Heliogen is a renewable energy technology company focused on decarbonizing industry and empowering a sustainable civilization. Powered by AI, computer vision, and robotics, Heliogen’s concentrating solar thermal solutions turn sunlight into heat, steam, power or green hydrogen fuel to help industries such as mining, cement, steel, and transportation transition to clean energy. For ambitious business and technology professionals seeking to have a meaningful impact on climate change and the health of humanity and our planet, Heliogen offers the opportunity to address global challenges through collaboration with a world-class, dynamic team of forward-thinking leaders.

About this role:

Heliogen is seeking an experienced and organized Executive Assistant to support our Pasadena office. As an Executive Assistant, you will provide high-level administrative support to our Pasadena office executives and manage daily office operations. The ideal candidate will have excellent communication skills, strong organizational skills, and the ability to multitask in a fast-paced environment.

In this role, you will:

Provide high-level administrative support to executives as needed, including managing calendars, scheduling meetings, arranging travel, managing expenses, and handling confidential information.
Support Heliogen team activities, including staff meetings, offsites/planning meetings, and access to team resources, coordinating with departments across the company.
Manage Pasadena office operations, serving as a primary point of contact with our Facilities team, and acting as a resource on systems and procedures.
Establish and execute new office operations systems as needed, related to seating plans, office improvements, visitors, events, and everyday operations.
Plan and execute company events, such as team meetings, off-sites, and social gatherings.
Help with special projects, company-wide initiatives, and other duties as assigned.

What's essential:

3+ years of experience as an executive assistant or in a similar role
Excellent organizational and time management skills
Strong written and verbal communication skills
Ability to handle multiple tasks and prioritize effectively
Proficient in Microsoft Office, including Outlook, Excel, and PowerPoint
High level of attention to detail and accuracy
Ability to maintain confidentiality and handle sensitive information

Desirable:

Experience in event planning and coordination is a plus
Bachelor's degree preferred, but not required

California only full-time salary range between $70,000 - $130,000 + equity + benefits.

Heliogen was created at Idealab, the leading technology incubator, and became a public company (NYSE: HLGN) in December 2021. For more information about Heliogen, please visit heliogen.com.

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