Executive Assistance & Office Manager

Zero Homes

Denver, Colorado, USA

Posted on: 2025-12-24

Category: housing

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Employment type:

Full time

Experience required:

Intermediate

Salary

Salary not provided

About the company:

Zero Homes is building the industry's most advanced digital-first home upgrade platform, enabling high-fidelity Heat Pump and electrification design, entirely remotely.

Using your smartphone and powered by our high-precision design platform, we generate a full digital model of your home, removing the need for contractor site visits and slashing design costs. We’re not just offering estimates—we’re producing buildable, ACCA-certified Manual J® load calculations that rival or exceed traditional field methods for heat pump sizing, as validated by the Department of Energy. And we're not stopping at heat pumps. Our Remote Quote process unlocks pricing, equipment selection, and savings forecasts in a fraction of the time through a seamless homeowner experience.

About Zero Homes

Our mission is to electrify the world’s homes for healthy and sustainable living. Residential electrification is an extraordinary decarbonization opportunity - 145 million homes in the United States account for 20% of our climate emissions. But today, electrification is painful - it’s too complicated, time consuming, and expensive. So we’re building a new experience for homeowners, contractors, and utilities. Zero bridges the gap between the digital and the physical with a frictionless experience that makes electrification fast, easy, and affordable. Join our team to build a world class consumer experience that just so happens to electrify America.

About the Role

We are looking for an organized, energetic, and proactive Executive Assistant & Office Manager to be the heartbeat of our Denver HQ. In this dual-function role, you will be the right hand to our CEO, ensuring their time is optimized for high-impact work, while simultaneously creating a vibrant, seamless office environment for the entire team.

You are the person who sees around corners, thrives on "making it happen," and believes that no task is too big or too small if it helps the team win. Whether you are running a critical leadership meeting or ensuring the cold brew is stocked, you take pride in operational excellence.

Zero Homes is committed to creating an inclusive and accessible experience for all candidates. We encourage you to apply even if you believe that you do not meet all of the above criteria!

Your Impact & Responsibilities (Executive Support & Office Operations)

Strategic Calendar Management: Own the CEO’s calendar with precision. Schedule high-priority meetings, protect focus time, and manage complex travel logistics (flights, hotels, itineraries) to ensure smooth trips.

Inbox Triage & Management: Accelerate the CEO by managing high-volume email, prioritizing critical messages, drafting responses, and flagging urgent items.

Meeting Orchestration: Plan, attend, and run weekly Leadership Team meetings and company All-Hands. This includes agenda setting, taking actionable notes, and following up on key deliverables to ensure accountability.

Facility Management: Be the primary point of contact for our Denver office. Manage building access, accept packages, liaise with property management, and ensure the physical space is always welcoming and functional.

Team Experience & Events: Plan and host team events (happy hours, holiday parties, off-sites) that enable our team to be a cultural beacon for Denver. Manage the office budget for snacks, beverages, and supplies—ensuring the team is fueled and happy.

Onboarding & Recruiting Support: Partner with the People team to schedule interviews and provide a "white glove" onboarding experience for new hires (setting up desks, welcome kits, and first-week schedules).

What You Bring

Experience: 3+ years of experience in an Executive Assistant, Office Manager, or heavily administrative Operations role, preferably in a fast-paced startup environment.

Organization: You love checklists, calendars, and clean processes. You can juggle multiple priorities without dropping the ball.

Communication: Exceptional written and verbal communication skills. You can represent the CEO professionally to investors, partners, and the internal team.

Tech Savviness: Proficiency with Google Workspace (Gmail, Calendar, Drive), Slack, and modern office tools.

Service Mindset: You are empathetic, approachable, and find joy in helping others succeed. You anticipate needs before they are spoken.

Local: You live in the Denver area and are excited to work onsite 5 days a week to support our in-person culture.

Why Join Us?

Mission-Driven: Work every day to enable exceptional customer experiences and support contractors to electrify and make homes healthier.

Growth: Opportunity to work directly with leadership and see how a high-growth startup operates from the inside.

Culture: Join a passionate, collaborative team that values in-person connection and "serious engineering" fun.

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