Workplace Operations Specialist

Number of employees


Serbia, Belgrade, Serbia

Posted on: 2022-09-20

Category: emobility

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Employment type:

Full time

Experience required:



Salary not provided

About the company:

Doing something different is never easy. It requires courage, optimism and grit. Core to our mission is building a team of adventurous individuals determined to make a positive impact on the world. This means challenging ourselves constantly. Stretching beyond the bounds of conventional thinking. Reframing old problems. Seeking new solutions. And operating comfortably in a space of uncertainty. While our backgrounds are diverse, our team shares a love of the outdoors and a desire to protect it for future generations. Do you like doing the impossible? We’d love to hear from you.

Rivian is on a mission to keep the world adventurous forever. This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract. 

As a company, we constantly challenge what’s possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations. 


Rivian is looking for a highly motivated Workplace Operations Specialist to lead Workplace Operations and Facilities services at Rivian’s first Belgrade, Serbia office. This individual will be responsible for ensuring a successful Facilities new market entry, managing site operations, space management and forecasting, stakeholder relationships, vendor management, and multiple projects from space programming to commissioning the facilities and various operations projects.  


  • FACILITIES MARKET ENTRY Rivian is making its debut in Belgrade. This role will be the first hire for Facilities and this role will be responsible to manage local building department/government relations both prior to commissioning and ongoing.  
  • LEAD Responsible for workplace site operations on a day-to-day basis. This includes providing office and workplace services, onsite meeting and event coordination, vendor management, and establishing a Facilities Operations team as the market grows.  
  • SPACE MANAGEMENT Manage space allocations for employee neighbourhoods, track weekly new hires and terminations. Responsible for updating space management software. Collaborate with the site stakeholders to gather future space needs and evaluate current space usage to inform the market master plan.  
  • SPACE FORECASTING Manage the 3 year look ahead for Facilities and space requirements/programming. 
  • SERVICES With Belgrade being a new market for Rivian, this role will be responsible for taking all Workplace Services out to RFP to establish vendor contracts. Once established, this role will be responsible for managing the vendors with excellence and look for continuous opportunities for improvement. Example of vendors: janitorial, building maintenance, food services.  
  • BUDGET MANAGEMENT Create the site operating expense financial forecast and maintain to budget.  
  • PROJECT MANAGEMENT Lead workplace projects by defining scopes of work, creating a strategic plan, receive input from stakeholders, partner with project partners, and execute. 
  • PARTNER Effectively partner with various departments to create a great workplace; the primary partners are Culinary, Occupancy Planning, People and Process, EHS, IT, Sustainability, Security and Logistics. 
  • CONTINUE TO MAKE RIVIAN A GREAT PLACE TO WORK Continuously evaluate the workspace Rivian provides to their employees and generate ideas on how to improve the spaces, services, processes, and programs to consistently align with company priorities and employee needs.  



  • Fluent in English and Serbian  
  • 3+ years of experience in facilities management, and workplace services 
  • Bachelor’s Degree or equivalent experience 
  • Proficient with Microsoft Office and Bluebeam Revu 
  • Ability to read and navigate through construction documents 
  • Ability to coordinate multiple projects at the same time
  • A customer service-oriented personality who brings positive energy and happiness to the workplace
  • Fantastic communication, organizational, and problem-solving skills 
  • An open mind to change practices that are not accomplishing the desired results 

Equal Opportunity

Rivian is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law.

Rivian is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at [email protected].

Candidate Data Privacy

Rivian may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes (“Candidate Personal Data”). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Rivian may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law. 

Rivian may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian affiliates; and (iii) Rivian’s service providers, including providers of background checks, staffing services, and cloud services. 

Rivian may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, the United Kingdom, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions.  


Please note that we are currently not accepting applications from third party application services.

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