Senior Administrative Assistant
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Employment type:
Full time
Experience required:
Senior
Salary
Salary not provided
About the company:
With a uniquely collaborative culture, endless passion for developing disruptive technologies, and the opportunity to revolutionize carbon-intensive manufacturing industries, careers at Electra offer challenge, reward, and the chance to bring to market solutions that dramatically improve the health of the planet.
Who we are:
We're transforming one of the world’s oldest industries with cutting-edge technology and an innovative approach. Backed by top-tier investors and recognized by Time as one of the "best Inventions of 2024" and Fast Company as one of 2024's "Next Big Things in Tech", Electra is scaling rapidly and we're looking for bold, driven individuals to help us reshape the future of iron production. If you're ready to make a real impact in a company that's redefining heavy industry for a cleaner, smarter world, we want to hear from you.
What you will do:
The Senior Administrative Assistant provides high-level administrative support to senior executives by managing schedules, coordinating meetings, handling confidential information, and serving as a key liaison between executives and internal/external stakeholders. This role requires discretion, strong organizational skills, and the ability to multitask in a fast-paced environment.
Responsibilities include:
- Effectively provide leadership and direction to the Workplace Administrator, ensuring effective prioritization of duties.
- Partner with the Executive Assistant and assist with day-to-day operations.
- Occasionally provide support at the Front Desk.
- Manage projects, ensuring deadlines and deliverables are met with minimal supervision.
- Coordinate logistics for high-level internal and external stakeholder meetings.
- Assist with travel arrangements, expense reports, and heavy calendar management.
- Support internal communications and document preparation.
- Maintain organized digital filing systems.
- Serve as a point of contact for internal and external stakeholders with professionalism and a proactive mindset.
- Track milestones, coordinate team input, and report on progress.
- Recommend and implement improvements to streamline administrative processes.
- Maintain documentation and ensure team compliance.
- Make decisions on logistics, vendors, and communications.
- Occasionally requires work outside of standard business hours.
- Read, understand, and comply with all workplace health and safety policies, safe work practices, and company policies and procedures.
- Perform other duties as assigned.
What we need you to bring to the team:
- Bachelor’s degree in business administration, or a related field (preferred) or equivalent combination of education and experience.
- 8+ years of administrative experience working with an executive team, preferably in a fast-paced, operations-focused environment.
- Previous travel and event planning experience.
- Familiarity with project management tools (e.g., Asana, Trello, or similar).
- Strong organizational and time management skills with the ability to prioritize and manage multiple tasks simultaneously.
- Excellent written and verbal communication skills.
- High attention to detail and accuracy.
- Strong service orientation and interpersonal skills are important.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
- Willingness and ability to learn and use new tools, systems, and processes.
- Ability to work independently and collaboratively.
- Ability to be onsite in the office full-time.
Compensation:
- The anticipated starting pay range for this position is $90,000-$100,000 a year and may be more or less depending upon skills, experience, and education.
Benefits For You:
- 100% paid premiums across all medical, dental, vision, telemedicine, short-term disability, long-term disability, and basic life insurance plans
- Reasonable use PTO
- $1,800 in annual employer HSA contributions (health savings account)
Benefits For Your Family:
- 100% paid premiums across all medical, dental, vision, and telemedicine plans
- 12 weeks of paid parental leave
Benefits For Your Future:
- 401k with up to 5% matching contributions which vest 100% on day one
- Eligibility for incentive stock options
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