People Operations Specialist 🇯🇵 (Bilingual)

Octopus Energy

3800

Tokyo, JP, USA

Posted on: 2024-08-06

Category: energy

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Employment type:

Full time

Experience required:

Intermediate

Salary

Salary not provided

About the company:

We're on a mission to make a big green dent in the universe by building a truly sustainable energy system globally.

That means making power greener, smarter, and more affordable for everyone.

We put customers at the heart of everything we do: with always-fair prices, transparency and outrageous customer service.

We drive system change: with transformative tech to make renewable energy the norm and end global reliance on fossil fuels.

Octopus Energy Group is made up of 10 businesses spanning 6 countries across 3 continents, including: Octopus Energy Retail, Kraken Technologies, Octopus Energy Generation, Kraken Flex, Octopus Electric Vehicles, and the Octopus Centre for Net Zero. More on OEG @ octopusenergy.group

Help us use technology to make a big green dent in the universe!

Kraken powers some of the most innovative global developments in energy.

We’re a technology company focused on creating a smart, sustainable energy system. From optimising renewable generation, creating a more intelligent grid and enabling utilities to provide excellent customer experiences, our operating system for energy is transforming the industry around the world in a way that benefits everyone.

It’s a really exciting time in energy. Help us make a real impact on shaping a better, more sustainable future.

We are looking for a passionate People Operations Specialist who thrives in a dynamic, fast-paced environment. You’ll help us shape key areas such as; managing payroll programs, identifying and mitigating legal and regulatory risks, and drafting guidance that align with global initiatives. If you love making things better for employees, building a great culture, working with technology and bringing people together to find solutions, then you’ve come to the right place.

We are a flat and agile organisation and plan to remain this way. We are looking for a hands-on People Operations Specialist that can help build our capability across our business as we continue to grow. Our People Operations Specialist is here to solve complex problems with great solutions.

Studies have shown that some groups of people, like women, are less likely to apply to a role unless they meet 100% of the job requirements. Whoever you are, if you like one of our jobs, we encourage you to apply as you might just be the candidate we hire. Across Octopus, we're looking for genuinely decent people who are honest and empathetic. Our people are our strongest asset and the unique skills and perspectives people bring to the team are the driving force of our success. As an equal opportunity employer, we do not discriminate on the basis of any protected attribute. Our commitment is to provide equal opportunities, an inclusive work environment, and fairness for everyone.

What you will do:

Work closely with the leadership team, local employees, and global people operations team to identify local employment, labour relations, and compliance risks

Create and revise company guidance ensuring they align with our culture, business goals and comply with regulatory standards

Collaborate with our external partners across People Ops to make sure we're working efficiently and fast whilst keeping our standards high

Be the APAC ambassador in the global engagement working group and support on rolling out initiatives locally

Identifying improvement opportunities and taking charge of process improvement projects - making things easier, more streamlined and more efficient

Ensure we are constantly reviewing and adapting to business needs

Responsible for drafting and sending employment contracts to successful candidates

Create employee profiles on our HRIS (Hibob) in a timely manner and uphold our people data accuracy for new hires

Potential to expand remit to rest of APAC

What you will have:

Strong communication skills, with the ability to connect and collaborate with people around the world to support ongoing improvements and operational success.

You’re great at managing multiple tasks. While no one’s perfect, you’ve got a knack for juggling priorities and staying focused on what really matters.

Outstanding organizational skills, with a talent for prioritizing and an eye for detail.

A mindset geared towards continuous improvement, and you’re always thinking creatively to find new solutions.

Passionate about enhancing the experience of those around you.

You thrive in a fast-paced environment and enjoy the challenges it brings.

Native level of Japanese, fluency in English

Bonus skills:

Experience with employment laws, labour relations and compliance in Japan

People Operations with expertise in development initiatives, change management and employee relations

Proven track record in managing People operational initiatives, which involve system applications, risk management and mitigation, as well as facilitating change management, communication strategies, and support training programs where necessary

What you'll love about us

Our company culture - We won best company to work for in 2022, on Glassdoor we we're voted 50 best places to work in 2022 and our Group CEO, Greg has recorded a podcast about our culture and how we empower our people

Flexible working environment - genuine work life balance here, we are in the top 5 companies in the UK, we treat you as a human, and do our best to make work and life merge smoothly together

Relaxation - we don’t count your holidays here, we work hard, and so we know you need to play hard as well (within reason of course)

Equity Options Scheme - you own your own part of the business, share options in the whole Octopus Energy Group so we all work together towards success

Office culture - have a certain tech requirement? We’ll do our best to get it. Our offices are also stocked with fruit, breakfast, great coffee and soft drinks. Weekly on a Friday we all get together (this happens virtually too) for company updates and drinks - we call it Family Dinner

Your development is important - we support and help with development including internal and external courses, learning, study support etc, all bespoke to you

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