People Operations Coordinator

Position Summary

The People Team Coordinator is a central force behind the People Operations remit of delivering exceptional employee experiences across the full employee lifecycle. This role combines precision, problem-solving, and interpersonal skills to support three critical areas: high-volume and high-complexity interview scheduling, accurate and timely payroll administration, and seamless company event execution.

This is a hands-on, highly visible role that directly enables our team to scale and support a growing workforce effectively. By managing essential operational HR processes, the People Team Coordinator will facilitate how Antora lives out our core values every day - putting Team & Mission First, Building with Openness & Humility, and Connecting through Joy & Laughter.  It’s a unique opportunity to sit at the heart of a fast-moving organization, build strong cross-functional relationships, and contribute to our mission to stop climate change for the good of humanity.  

Key Responsibilities

Interview Coordination & Candidate Experience

• Schedule and manage high-volume, complex interview agendas across a wide array of job types ensuring an exceptional candidate experience.

• Serve as a warm, responsive point of contact for candidates throughout the interview process.

• Partner closely with recruiters, hiring managers, and interview teams to manage changes and ensure timely feedback.

• Support executive-level searches by coordinating complex schedules and candidate logistics.

• Maintain accurate data in Greenhouse ATS and drive improvements and AI automations to our scheduling workflows.

Payroll Administration & Support

• Administer end-to-end payroll operations in partnership with payroll providers, ensuring timeliness and accuracy.

• Process timecard adjustments, missed/inaccurate submissions, garnishments, benefit audits, and bonus processing.

• Partner with leaders to validate and adjust timecard submissions as needed.

• Work diligently with teammates to troubleshoot and resolve their payroll discrepancies in collaboration with Finance and UKG support.

• Maintain organized and compliant payroll records.

People Operations & Event Coordination

• Support new-hire pre-boarding and onboarding logistics including UKG profile setup, IT equipment, and Day 1 orientation experience.

• Coordinate company events and teammate / employee-resource-group engagement activities.

• Own task-level execution for event logistics including catering, vendor coordination, and communications.

• Identify and implement process improvements and automation opportunities across People Operations workflows.

Key Qualifications (Must-Haves)

• 2+ years of experience as a Recruiting Coordinator, HR Coordinator, or Payroll Administrator in a fast-paced, partnership-oriented environment.

• Exceptional organizational skills with the ability to manage a high-volume of competing priorities effectively.

• Demonstrated aptitude in attention to detail, data accuracy, and operational follow-through.

• Excellent written and verbal communication skills, including the ability to work effectively with all levels of leaders, employees, and candidates.

• A customer service mindset and calm, solutions-oriented approach under pressure.

Highly Preferred Qualifications

• Experience supporting both recruiting operations and payroll administration

• Expertise with Greenhouse (ATS) and UKG (HRIS)

• Prior experience in both hardware technology engineering and manufacturing, production, or similar high-volume hiring environment

• Demonstrated passion for clean energy, climate technology, or mission-driven work

• Experience coordinating events and employee engagement activities in growing organizations

Work Location:  Onsite - San Jose, CA

Hourly Pay Rate Range:  $45 USD - $55 USD

Please note that the compensation range listed above reflects Antora Energy's estimated pay for this position. The actual salary offered will be within the posted range and determined based on several factors including but not limited to a candidate's experiences, credentials and expertise, as they pertain to the position's requirements.

In addition to a competitive base salary, Antora Energy’s Total Rewards program includes equity compensation in the form of incentive stock options, a premium health benefits package with life and disability insurance, a 401K plan with employer contributions, flexible spending accounts, and an industry leading paid-time-off policy that features flexible and inclusive holiday observance, as well as paid volunteer time off.

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