Executive Assistant

We’re looking for a highly organized, detail-oriented Executive Assistant to directly support our CEO and help drive efficiency across their day. You’ll act as a strategic partner—managing complex schedules, handling communications, and ensuring our CEO is always prepared and focused.

In addition to your executive support responsibilities, you’ll oversee office management duties to ensure the workspace runs smoothly and remains a productive environment for our team. This is an exciting opportunity to play a central role at the heart of the company, working closely with leadership and influencing company culture.

This is a 90 day contract to potential hire position

What You'll Do

Executive Support (Primary)

• Manage and optimize the CEO’s calendar, prioritizing meetings and protecting time for high-impact work
• Coordinate complex travel arrangements, including domestic/international flights, lodging, and ground transportation
• Prepare meeting materials, take notes, track follow-ups, and support special projects
• Draft and manage communications on behalf of the CEO, ensuring responsiveness and professionalism
• Serve as a gatekeeper and key point of contact between the CEO and internal/external stakeholders
• Anticipate needs and proactively remove barriers to the CEO’s effectiveness
• Handle sensitive and confidential information with discretion

Office Management (Secondary)

• Oversee day-to-day office operations to maintain a clean, efficient, and welcoming environment
• Order and manage supplies, snacks, and equipment
• Coordinate with vendors, building management, and service providers
• Support planning and execution of in-office events, company gatherings, and team offsites
• Assist with onboarding logistics and office setup for new hires

What We're Looking For

• 4+ years of experience as an Executive Assistant, supporting a C-level executive
• Exceptional organizational and time management skills
• Strong written and verbal communication
• Ability to multitask and prioritize in a fast-paced environment
• A high degree of professionalism and discretion
• Proficiency with Office 365, Slack, Zoom, and other common office tools
• A proactive, solution-oriented approach

Nice to Have

• Experience working in a startup or high-growth company
• Event coordination or office management experience
• Familiarity with tools like Fyle, Navan and Greenhouse