Executive and HR Assistant (H/F/X)

Octopus Energy

3800

Paris, FR, USA

Posted on: 2024-07-23

Category: energy

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Expired

Employment type:

Full time

Experience required:

Intermediate

Salary

Salary not provided

About the company:

We're on a mission to make a big green dent in the universe by building a truly sustainable energy system globally.

That means making power greener, smarter, and more affordable for everyone.

We put customers at the heart of everything we do: with always-fair prices, transparency and outrageous customer service.

We drive system change: with transformative tech to make renewable energy the norm and end global reliance on fossil fuels.

Octopus Energy Group is made up of 10 businesses spanning 6 countries across 3 continents, including: Octopus Energy Retail, Kraken Technologies, Octopus Energy Generation, Kraken Flex, Octopus Electric Vehicles, and the Octopus Centre for Net Zero. More on OEG @ octopusenergy.group

Help us use technology to make a big green dent in the universe!

Kraken powers some of the most innovative global developments in energy.

We’re a technology company focused on creating a smart, sustainable energy system. From optimising renewable generation, creating a more intelligent grid and enabling utilities to provide excellent customer experiences, our operating system for energy is transforming the industry around the world in a way that benefits everyone.

It’s a really exciting time in energy. Help us make a real impact on shaping a better, more sustainable future.

Kraken Customer

What we do: build the most AI-driven, innovative, forward-thinking platform for energy management. From optimizing resources to delivering cost-effective, exceptional customer experiences through advanced Customer Information Systems (CIS), billing, meter data management, CRM, and AI-driven communications, Kraken is powering the next wave of innovation in the energy industry.

Why we do it: future energy will not look like energy as we know it today. We need to not just think about our future, but build for it. Now.

Kraken is the technology platform enabling Octopus and increasingly more energy utilities globally. The platform is offered to utilities in a SaaS model and is based on a modern, cloud-based architecture with continuous deployments that enables high-speed innovation.

We have a really exciting position available for an Executive Assistant to the Kraken's European Director. This role is much more than just calendar management and scheduling, we are looking for someone with a strong work ethic, who can handle a fast paced environment, with strong and creative problem solving skills and a dynamic mindset.

This person will be a point of contact for the Director and other key leaders in the team, involved in onboarding and welcoming new people to the team, helping organise and run internal and external meetings and events for the company and clients, as well as booking team socials.

You'll also have the opportunity to work across different areas in the business and get exposure to things such as Marketing, Recruitment, Onboarding, People Operations - giving you the opportunity to progress with your career at Kraken.

Why else you’ll love it here

- Wondering what the salary is for this position? Ask us! During our initial contact, this is something we always bring up, because we really want to match your experience with the right salary. The reason we don't talk about it here is that we have a degree of flexibility and would never want salary to be a reason why someone doesn't apply to Octopus - what's more important to us is finding the right octofit!

- Octopus Energy has a unique culture: we won the award for Best Company to Work For in 2022, on Glassdoor UK we were voted one of the 50 Best Places to Work in 2022 and our CEO, Greg, recorded a podcast about our culture and how we empower our employees. In 2023, we were named one of the 100 best companies to work for in the Sunday Times. In France, we were awarded the Happy at Work label, and ranked eighteenth out of a total of 1,675 structures in the category of companies where employees find the most meaning.

- We are an organization where people learn, decide and build faster. Where they work autonomously, with extraordinary people, on innovative projects. Profit-sharing, flex-office, excellent mutual insurance, soft mobility package, coverage of part of the "pass navigo" above the legal minimum, and even special days off to invest in an associative project that's close to your heart... we want your investment to be rewarded by benefits you really care about!

If this sounds like you then we'd love to hear from you.

Are you ready for a career with us? We want to ensure you have all the tools and environment you need to unleash your potential. Need any specific accommodations? Whether you require specific accommodations or have a unique preference, let us know, and we'll do what we can to customise your interview process for comfort and maximum magic!

Studies have shown that some groups of people, like women, are less likely to apply to a role unless they meet 100% of the job requirements. Whoever you are, if you like one of our jobs, we encourage you to apply as you might just be the candidate we hire. Across Octopus, we're looking for genuinely decent people who are honest and empathetic. Our people are our strongest asset and the unique skills and perspectives people bring to the team are the driving force of our success. As an equal opportunity employer, we do not discriminate on the basis of any protected attribute. Our commitment is to provide equal opportunities, an inclusive work environment, and fairness for everyone.

What you'll do...

Act as the point of contact among executives, employees, clients and other external partners

Manage executives’ calendars and set up meetings

Make travel and accommodation arrangements

Help to organise, host, and run events both internally and externally for clients and prospective clients

Be in charge of internal and external communication across emails, LinkedIn, slack.

Take minutes during meetings

Screen and direct phone calls and distribute correspondence

Prepare executives for meetings with informative notes

Organise team social events, booking venues, scheduling activities

Opportunity to help out in other areas of the business (marketing, onboarding, recruitment, accounting)

What you'll need...

Experience working in a fast paced environment

Strong work ethic

Highly organised

Demonstrable time management skills

A background in an EA role reporting to a C suite individual in a fast paced company,

Or a background within the F&B / hospitality industry (or similar fast paced environment)

Speak fluent French and English

This position is "hybrid": in average you will be in the office 3-4 days/week, but some weeks you may have to come to the office 5 days, and some weeks you may have more remote work, depending on the needs

What you'll love about us...

Wondering what the salary is for this position? Ask us! During our initial contact, this is something we always bring up, because we really want to match your experience with the right salary. The reason we don't talk about it here is that we have a degree of flexibility and would never want salary to be a reason why someone doesn't apply to Octopus - what's more important to us is finding the right octofit!

Octopus Energy has a unique culture: we won the award for Best Company to Work For in 2022, on Glassdoor UK we were voted one of the 50 Best Places to Work in 2022 and our CEO, Greg, recorded a podcast about our culture and how we empower our employees. In France, we were awarded the Happy at Work label, and ranked eighteenth out of a total of 1,675 structures in the category of companies where employees find the most meaning.

We are an organization where people learn, decide and build faster. Where they work autonomously, with extraordinary people, on innovative projects. Employee profit-sharing, flex-office, excellent health insurance, soft mobility package, payment of part of the "pass navigo" (public transport pass) above the legal minimum, and even vacation days...we want your investment to be rewarded by benefits you really care about!

At Octopus, we're looking for people who are genuinely caring and empathetic. Equal opportunities are important to us, and we're committed to providing an inclusive and fair working environment. We invite you to apply, whatever your age, gender, marital status, color, disability, pregnancy or parenthood, origin, religious beliefs or sexual orientation. Studies have shown that some groups of people, like women, are less likely to apply to a role unless they meet 100% of the job requirements. Whoever you are, if you like one of our jobs, we encourage you to apply as you might just be the candidate we hire. Across Octopus, we're looking for genuinely decent people who are honest and empathetic. Our people are our strongest asset and the unique skills and perspectives people bring to the team are the driving force of our success. As an equal opportunity employer, we do not discriminate on the basis of any protected attribute. Our commitment is to provide equal opportunities, an inclusive work environment, and fairness for everyone.

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