Executive Administrative Partner, CEO & CPO

About Aurora Solar

Aurora is on a mission to create a future of solar for all. Our award-winning software puts the power of data and technology into the hands of every solar professional to make solar adoption simple and predictable. Our software has designed millions of solar projects so far, empowering solar companies to sell, design, and install residential and commercial solar arrays accurately, seamlessly, and at scale. 

We are a remote-first collaborative team of sustainable energy enthusiasts who love what we do. We’ve been named one of "The Best Mid-Sized Remote Companies To Work for in 2024" by BuiltIn.com and have been recognized for the second time as a Certified Green Business (CGB) with the city of San Francisco. We’re in this together to support the world’s transition to solar.

About the Role

We are seeking a highly organized and experienced Executive Administrative Partner to provide support to the Chief Executive Officer (CEO) and Chief Product Officer (CPO).  If you are a seasoned executive assistant looking for a challenging and rewarding role supporting a high-profile CEO and CPO in a fast-paced team, we invite you to apply. Join us in shaping the future of solar energy for all and be a key contributor to our success.

Your Impact

1. Executive Support

• Manage the CEO and CPO's calendar, schedule appointments, and coordinate meetings, ensuring efficient use of their time

• Handle travel arrangements, accommodations, and logistics for the CEO and CPO's business trips

• Assist in preparing and organizing documents, reports, and presentations

• Prepare daily agendas and materials for all meetings, provide executives with critical action points, and ensure timely follow-up on outstanding tasks

• Manage and create content for CEO’s social media accounts

• We are a remote-first organization, however, we’d likely expect this person to travel to the San Francisco office quarterly (approx.) to assist with in-person meetings, team events, and other onsite requirements. 

• Manage virtual meetings by working closely with the IT and Employee Experience teams to ensure seamless connectivity and technical support as needed

• Plan and execute all logistics as needed for leadership offsites, including travel, activities, agendas, and pre-read materials as well as attend in person to actively participate in sessions, take notes, and track action items

2. Communication Liaison

• Act as a key point of contact between the CEO and CPO and internal/external stakeholders

• Manage inbox for the CEO by screening and prioritizing all incoming emails, responding to critical and timely issues where appropriate, drafting responses in the executive's voice, and forwarding other matters to relevant team members

• Collaborate with board members and their assistants to plan and coordinate quarterly board meetings, both in-person and virtually

3. Project Coordination

• Collaborate with various departments to facilitate cross-functional projects and initiatives led by the CEO and CPO 

• Ensure timely follow-up on action items from meetings and track progress

• Work closely with the Chief of Staff on strategic planning, giving leadership feedback, and creating effective meeting structures

4. Confidentiality and Discretion

• Handle sensitive information with the utmost confidentiality and discretion

• Maintain a high level of professionalism in all interactions, both internal and external

What You Bring

• Minimum of 5 years of executive assistant experience, supporting C-level executives; 10+ years of related work experience

• Strong organizational and multitasking skills with attention to detail

• Excellent written and verbal communication skills

• Proficient in Google Workspace, Notion, Slack, and other relevant productivity tools

• Ability to adapt to a hybrid work environment, balancing remote and in-office responsibilities

• Previous experience in a startup or SaaS organization is a plus but not mandatory

• Passion for sustainability, green tech, and renewable energy

What We Offer

• 🏖️Flexible PTO - Take the time when you need it

• 🍼Parental Leave - 16 weeks with 100% base salary + gradual return to work

• 💰WFH Stipend - An initial $500 (Non-engineers) or $750 (Engineering roles) 

• 🏢 Coworking Stipend - $300 / month if you prefer to be at a coworking facility near you

• ☀️Energize Fridays - Company-wide days to log off and recharge

• 📶Connectivity Stipend - Up to $75 / month towards internet or phone

• 🩺Medical, Dental, and Vision - Premiums are 100% covered for Aurorans and 90% for dependents

• Please take a look at our 2024 U.S. Benefits Booklet for a deeper dive into our offerings

Where Aurorans are: Aurora currently has teams within the US, Canada, Mexico, and Germany with additional locations on the horizon. We’re united in our work to support the world’s transition to solar!

Aurora is dedicated to building a diverse and inclusive workforce of people who believe in and are passionate about creating a future of solar energy for all. We are an equal opportunity employer, we welcome and consider qualified applicants regardless of gender identity, sexual orientation, race, religion, age, national origin, citizenship, pregnancy status, veteran status, or any other differences. We encourage you to apply even if you believe that you do not meet all of the above criteria!

Aurora is committed to creating an inclusive and accessible experience for all candidates. If you require a reasonable accommodation that would better enable your success during the application or interview process, please complete this form.

For San Francisco applicants: Pursuant to the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records for employment.