Event Planning Assistant (Contract)

Number of employees

66

Miami, FL, USA

Posted on: 2026-01-26

Category: energy

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Employment type:

Full time

Experience required:

Intermediate

Salary

Salary not provided

About the company:

Exowatt is a next generation renewable energy company offering commercial and industrial customers a modular full-stack energy solution that can provide dispatchable power and heat for up to 24 hours per day, specifically designed to meet the needs of energy-intensive applications such as data centers. Our mission is clear, to make sustainable renewable energy always available and almost free.

Exowatt is revolutionizing the energy landscape for the AI era with our groundbreaking P3 system that captures solar energy, stores it as heat, and generates electricity on demand. Founded in 2023 and backed by leading investors including Andreessen Horowitz, Sam Altman, and Felicis, we're committed to providing clean, modular, and scalable power that  meets the rapidly growing demands of AI infrastructure. Our mission is to make sustainable renewable energy always available and almost free, enabling technological advancement while protecting our planet.

We are seeking a contract Event Planning Assistant to partner with our Operations Coordinator and team to successfully plan and execute on our company events. This position will start out at 20 hours per week, and additional hours will be added as needed.

This role is based in Miami, and only candidates currently living in Miami will be considered.

Daily Responsibilities:

  • Help source quotes, compare options, and track confirmations
  • Update the Monday board to track timelines
  • Track equipment, supplies, signage, swag, and printed materials
  • Assist with room layouts, seating charts, and floor plans
  • Support shipping, deliveries, and inventory management

  • Day-Of Event Support:

  • Assist with event setup and breakdown
  • Troubleshoot logistical issues in real time

  • Post-Event Support:

  • Assist with post-event wrap-up and breakdown logistics
  • Send out shipments and tracking inventory
  • Required Qualifications:

  • 1-2 years of experience in event planning, coordination, or administrative support roles
  • Proficiency with project management tools, particularly Monday.com or similar platforms
  • Strong organizational skills with the ability to manage multiple tasks, timelines, and vendor relationships simultaneously
  • Excellent attention to detail for tracking inventory, shipments, and event logistics
  • Flexible availability to support day-of events, including occasional evenings or weekends as needed
  • Must be based in Miami, FL with reliable transportation to event venues and vendor locations
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    exowatt logo
    USA
    exowatt logo
    United States
    Number of employees

    66

    Full time
    Energy
    exowatt logo
    United States
    exowatt logo
    United States