Document Controller

To provide a document control function to all Commercial and internal Engineering projects. This will entail accurate and efficient preparation and management of documentation in a timely manner in line with agreed standards.

Key Responsibilities and Outcomes

• Ensure that all internally produced engineering drawings and project documentation are checked, accurately recorded and distributed using the document management System (EDMS) to the project, client teams and third-parties.
• Be part of the design, implementation and ownership of the selected EDMS
• Ensure client, supplier and third-party documents are received, processed and distributed in a timely manner.

Requirements

To be successful in this role you should have a combination of the below knowledge, skills, and experience:

• Check compliance and quality of documents
• Control and manage submission of deliverables to clients and suppliers
• Ensure deliverables are received in a compliant manner and to require schedules from suppliers and clients
• Revision control – ensuring all project team members are using the latest revision and that revision commentary is updated and tracked.
• Contribute to the implementation of the new document control system (EDMS)
• Development of all document control processes.
• Creation and updating of distribution matrix within the EDMS.
• Creation and updating of document workflows within the EDMS.
• Weekly/monthly progress reporting on MDR and document status / maintaining KPIs (Key Performance Indicators).
• Application and maintenance of document meta-data.
• Training new users onto EDMS and key point of contact for technical issues
• Create and maintain project folder structures within the EDMS
• Experience as a document controller in an engineering project environment. Process industries knowledge (chemicals, Oil and Gas or similar) is preferable but not necessary.
• Exposure, either working for or as an interfacing supplier or client to, EPC Contracting environments
• High levels of experience with EDMS systems
• Demonstrated high level or autonomy, diligence and a collaborative, positive nature is essential
• Eye for detail when revieiwing project documentation for quality and consistency
• Demonstrable experience dricing document management excellence in project environments within ambiguous and changing circumstances

Benefits

• The opportunity to continue to develop both personally and professionally, in our rapidly growing company
• A brilliant company culture that encourages initiative, collaboration, and positivity at work
• 24 days holiday per year plus 10 gazette public holidays