Administrative Assistant

Number of employees

300

RTP, North Carolina, United States

Posted on: 2023-01-23

Category: climate

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Employment type:

Full time

Experience required:

Intermediate

Salary

Salary not provided

About the company:

GreenLight Biosciences is a mission-driven public-benefit corporation using the power of RNA to tackle some of humanity's greatest challenges, including pandemics, rare diseases, biodiversity and climate change.


ABOUT GREENLIGHT

At GreenLight we are working to solve two of the world's greatest problems: global food insecurity and equal access to vaccines and the associated health benefits. Unlike most corporations who can be required to put profits ahead of other principles, GreenLight is one of the first Public Benefit Corporations to be publicly traded and have a charter that requires a focus on how it benefits its employees, community and society and has a broad portfolio addressing key issues in plant health and human health (Nasdaq: GRNA) by leveraging the full potential of dsRNA and mRNA. The GreenLight team is over 300 people across our headquarters in Medford, MA, an R&D facility in Woburn, MA and an R&D facility in Research Triangle Park, NC. GreenLight also has a biomanufacturing plant in Rochester, NY. Initiatives include finding ways to support biodiversity, protect bees and other pollinators, treat rare diseases as well as develop vaccines.

At GreenLight, we believe inclusion is the way forward. We celebrate the power of working together to address humanity’s challenges, meet the needs of underserved populations, and push the boundaries of scientific discovery. Fueled by our aspiration for a true sense of belonging, our talented teams embody the principles of diversity and equality as we strive to bring food security, medicine, and healthcare to everyone—paving the way for a sustainable future. For more information, visit www.greenlightbio.com.

GreenLight Biosciences is seeking an exceptional, highly motivated Administrative Assistant and Receptionist to provide a full range of administrative support to a 70+ employee office. Additionally, this role will have the opportunity to provide executive-level support to Plant Health Technologies. The ideal candidate will have experience in leadership & office support and administrative functions. Organizational skills and flexibility are a must.

Specific responsibilities will be assigned to balance the skills of the Executive Assistant and Office Coordinator. These talents can, and will include: positively representing and managing the office business, computer, and communications functions at RTP (first and third floors). Assuming responsibility as a receptionist in and daily operations of RTP. Create & implement office systems while positively representing GreenLight. Incorporates company mission, culture, goals, values, philosophies, and policies into day-to-day work to maintain an inclusive environment and positive relationships with co-workers and guests of GreenLight. Retains confidentiality regarding location business. The Administrative Assistant will report to the Executive Assistant & Office Coordinator and be a part of the operations team.

 

DUTIES AND RESPONSIBILITIES 

The Administrative Assistant will manage and support the daily needs of office operations. This can and will include:

  • Working closely with and reporting to the Executive Assistant and participating in ad-hoc projects.
  • Model and project a professional and positive image in all interactions. Greet visitors upon arrival at the office and guide them to their meeting location. Ensure that all staff and guests are given a GreenLight Greeting.
  • Keep the work environment and equipment safe, clean, attractive and in good working order. Maintain a neat and orderly appearance front desk, common spaces, and conference rooms.
  • Ensure all new hires have the correct IT equipment, office supplies, etc., greet and tour on the first day, and coordinate any additional office logistics.
  • Order and maintain office supplies and manage vendor relationships.
  • Arrange and organize catering for events & external meetings.
  • Reserve large meetings, off-sites, and company events.
  • Handle requests/complaints promptly and with a high level of customer service when they are within the reason and budget scope.
  • Inform the Executive Assistant of the request/concern immediately if additional guidance is needed. Assist staff, as needed, to understand usage of the systems.
  • Update & maintain information on TruDigital.
  • Plan office social events and announcements.
  • Type and file information as necessary.

 

PROFESSIONIALISM & STANDARDS

  • Develop positive relationships with colleagues, visitors, ARE staff and external guests through professional and respectful communication and collaboration. Proactively work to resolve issues and concerns.
  • Uphold all security procedures involving visitors, out of town employees. Monitor sign-in and sign-out procedures with FOBS assignments.
  • Respond to and integrate change in a positive and constructive manner. Take responsibility for actions. Give and receive feedback with respect and a willingness to make suggested changes for professional growth.
  • Protect confidential information related GreenLight Biosciences, and treat necessary communications related to such information with sensitivity

QUALIFICATIONS

  • 2+ years experience in an administrative role.
  • Proficient in Microsoft Office, specifically Outlook, Teams & Zoom.
  • Excellent communicator both verbal and written.
  • Strong attention to detail and time management skills.
  • Ability to multi-task and shift focus when there are competing priorities.
  • Must be highly motivated with exceptional communication, guidance, and teamwork skills. Must be able to sustain effective office systems where implemented.

Greenlight Biosciences Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

GreenLight requires proof of COVID-19 vaccination for its employees.

 

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