Vendor Management Analyst

Reports To

Sourcing Manager

What You Will Be Doing

As a Vendor Management

• You would onboard new vendors in ChargePoint ERP
• Update existing vendor records in ERP
• Perform vendor outreach via calls and emails to obtain or validate vendor details
• Educate requesters on pre-requisites of vendor setup documents
• Guide requesters to navigation through onboarding tool, etc.

As a Buyer

• You will be responsible for procuring goods and services for MRO
• Convert Purchase Requisition (PR) to Purchase Order (PO)
• Acquire quotes from requestors, maintain and update order acknowledgement, currency, payment terms, ship dates and expedite delivery if needed.
• Monitor status of open purchase orders to ensure on-time delivery of materials 
• Review monthly & quarterly Open Order Reports assuring PO dates are aligned
• Manage and resolve issues regarding PO to invoice discrepancies, returns and quality problems with suppliers and our AP/AR team
• Manage and resolve ongoing issues with internal mappings of departments, GL Accounts, and commodities with FP&A team within ChargePoint’s ERP system 
• Resolve any concern with suppliers or receiving department providing missing packing slips, and discrepancies, incorrect materials shipped, etc.
• Provide trainings or guidance to internal stakeholders if needed
• Manage ChargePoint’s Amazon account & monitoring users, etc.

What You Will Bring to ChargePoint

• Understanding the importance of teamwork and work well with others to achieve common goals.
• Showing respect for colleagues, clients, and their diverse backgrounds, as well as maintaining professional boundaries
• Dependable, meet deadlines, and take responsibility for your actions, both successes and failures
• Adhere to a strong moral and ethical code, ensuring integrity
• Punctuality for work and meetings and effectively managing workday to meet deadlines.

Requirements

• Basic accounting knowledge and application
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, etc.)
• Strong written and oral communication skills in dealing with internal and external customers
• Take an active role in process improvements and implementations
• Self-motivated, able to work independently and under pressure, to accomplish tasks on time and with high quality results.
• Initiative in learning and changing work methods to accomplish assigned tasks on a timely basis
• Attention to details at the job in hand
• Proactive approach to solve problems

Education Requirements

• Bachelor’s degree or higher in business or related discipline
• 2-4 years relevant work experience in vendor setup and Procurement. 
• Prior experience in Electronic Vehicle / Automotive environment desired 

Location

India- Remote