Grant Administrator

Commonwealth Fusion Systems

1050

Devens, MA, United States

Posted on: 2025-02-07

Category: renewables

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Expired

Employment type:

Full time

Experience required:

Intermediate

Salary

Salary not provided

About the company:

Commonwealth Fusion Systems (CFS) is on a mission to deliver clean fusion energy to the planet fast enough to matter for humanity’s biggest challenges.

It’s urgent. The gap between the energy we need and the energy we have is widening every day. Fusion is a critical part of the energy transition away from fossil fuels, a new chapter for the world’s energy supply.

We’re committing to delivering fusion power plants and a full-fledged fusion energy industry as we’ve delivered on other promises. Like the world’s strongest high-temperature superconducting magnet, the game-changing technology that’s making commercial fusion energy a reality.

We’ve raised over $2 billion in capital — more than any other fusion energy company — and attracted top talent to design, build, and deliver commercial fusion power plants. And we’re working with policymakers and suppliers to make fusion energy available globally.

As we push toward the fusion-energy future, we’ll keep setting and meeting milestones, sharing and validating our progress, and encouraging others to do the same.

About Commonwealth Fusion Systems:

Commonwealth Fusion Systems is on a mission to deliver the urgent transition to fusion energy.

Combining decades of research, top talent and new technologies, we’re designing and building commercially viable fusion power plants. And working with policymakers and suppliers to build the energy industry of the future.

We’re in the best position to make it happen. Since 2018, we’ve raised over $2 billion in capital – more than any other fusion energy company in the U.S.

Now we’re looking for more thinkers, doers, builders, and makers to join us. People who’ll bring new perspectives, solve tough problems, and thrive as part of a team.

If that’s you and this role fits, we want to hear from you.

Join the power movement as a Grant Administrator

The Accounting team is looking for a Grant Administrator to coordinate and manage the Company’s Federal and State grants in compliance with internal and external requirements. The successful candidate will oversee the accounting set-up, ongoing administration, reporting, and closeout of CFS’ grants.

#LI-Remote

At CFS, we excel in fast-paced environments, driven by our values of integrity, execution, impact, and self-critique. As we grow, we’re eager to bring on mission-driven folks who offer diverse perspectives and fresh ways to tackle challenges.

We value diversity deeply and are proud to be an equal opportunity employer by choice. We consider all qualified applicants equally, regardless of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law.

What you'll do:

Daily Activities

Monitor and track grant expenses, ensuring alignment with approved budgets and compliance with federal cost principles

Review and document grant-related financial transactions, including vendor payments and expense reimbursements

Maintain detailed documentation of grant activities, expenditures, and communications

Respond to inquiries from program staff, federal agency representatives, and other stakeholders

Coordinate with project teams to ensure proper implementation of grant activities

Track project timelines and deliverables to ensure completion within grant periods

Monthly Activities

Prepare and submit monthly financial reports to federal funding agencies

Reconcile grant accounts and review budget variances

Generate internal progress reports for leadership team review

Conduct compliance reviews of grant expenditures and activities

Facilitate monthly meetings with project teams to review grant progress

Process draw-down requests for federal funds

Ensure timekeeping meets Federal requirements and reconcile salaries and wages with accounting team

Quarterly Activities

Compile and submit quarterly performance reports to federal agencies

Conduct detailed budget analysis and projections

Update risk assessments and mitigation strategies

Review and update policies and procedures as needed

Coordinate quarterly program reviews with stakeholders

Prepare specialized reports required by specific federal agencies

Annual Activities

Coordinate annual audit preparations for federal grants

Prepare and submit annual performance reports

Develop and maintain grant closeout procedures

Review and update internal control systems

Assist in preparing continuation or renewal applications

Partner with Compliance team to update and maintain grant related procedures and policies

What we're looking for:

Bachelors in a Business or Accounting Related Field

5+ years of experience in federal grant or contracts administration

Experience in federal grant management systems ( SAM.gov, etc )

Demonstrated knowledge of federal regulations ( 2 CFR 200, FAR, SEFA )

Excel/Google Sheets

Major ERP Systems

Bonus points for:

Experience working with Department of Energy

CGMS Certification

Odoo

Tableau

Must-have requirements:

Perform activities such as typing or sitting for extended periods of time

Dedication to safety to mitigate industrial hazards that may include heat, cold, noise, fumes, strong magnets, lead (Pb), high voltage, and cryogenics

Willingness to occasionally travel or work required nights/weekends/on-call

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