Executive Assistant, Quality

Lucid Motors

5500

Casa Grande, AZ, United States

Posted on: 2023-09-12

Category: emobility

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Expired

Employment type:

Full time

Experience required:

Intermediate

Salary

Salary not provided

About the company:

Lucid is the new generation of EV. Our relentless focus on innovation, luxury, and sustainability drives us into a reality where you no longer have to choose between doing great things, doing the right thing, and doing everything with the highest regard for efficiency and design. There were luxury cars, then EVs, now there’s Lucid.

Leading the future in luxury electric and mobility

At Lucid, we set out to introduce the most captivating, luxury electric vehicles that elevate the human experience and transcend the perceived limitations of space, performance, and intelligence. Vehicles that are intuitive, liberating, and designed for the future of mobility.

We plan to lead in this new era of luxury electric by returning to the fundamentals of great design – where every decision we make is in service of the individual and environment. Because when you are no longer bound by convention, you are free to define your own experience.

Come work alongside some of the most accomplished minds in the industry. Beyond providing competitive salaries, we’re providing a community for innovators who want to make an immediate and significant impact. If you are driven to create a better, more sustainable future, then this is the right place for you.

We are looking for an exceptional Executive Assistant to work on location, at our manufacturing plant in Casa Grande, Arizona. (This is not a remote position.)

The Executive Assistant role is a position that requires the ability to interact in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality. Ability to learn, retain and understand the company’s corporate structures are important to provide the level of support and knowledge necessary to complete daily tasks. This position will have a variety of responsibilities and requires the ability to work effectively within a team environment, take initiative, and be extremely self-motivated. The ability to build and maintain strong relationships throughout the organization will be critical. This individual needs to enjoy the administrative challenges of supporting a diverse group and can work effectively in a multi-task environment that requires strong organization and communication skills, with focus and attention to detail.

Lucid maintains your privacy according to its Candidate Privacy Notice. If you are a California resident, please refer to our California Candidate Privacy Notice.

At Lucid, we don’t just welcome diversity - we celebrate it! Lucid Motors is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, national or ethnic origin, age, religion, disability, sexual orientation, gender, gender identity and expression, marital status, and any other characteristic protected under applicable State or Federal laws and regulations.

To all recruitment agencies: Lucid Motors does not accept agency resumes. Please do not forward resumes to our careers alias or other Lucid Motors employees. Lucid Motors is not responsible for any fees related to unsolicited resumes.

Responsibilities include but are not limited to:

CALENDARING:

Proactively manage Executive calendar; assists executives in time management and calendar scheduling, including day-to-day and long-term management of meetings, projects, and priorities.

Schedule meetings for Senior Executives and other members of management

Scheduling conference rooms

Coordinate and manage Senior Executives challenging calendars, and maintain Outlook contact files

MEETINGS/EVENTS COORDINATION:

Coordinate internal and external meetings, conferences, and teleconferences including various lunch meetings and training sessions

Issue invitations and check all visitors in for onsite visitations.

Organiz

DOCUMENT MANAGEMENT:

Preparing agendas, recording action items,

Records, transcribes, distributes meeting minutes and action items. Follow-up on action items as directed.

Prepares and edits correspondence, communications, presentations, and other documents.

Manage correspondence between departments

assembling background materials

Assist with creating and modifying PowerPoint presentations

Compose and edit a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy and completeness

File and retrieve documents and reference materials

VP ONBOARDING SUPPORT:

Schedule onsite interviews for VP-level candidates

Assist with workstation set up

Order all systems and collateral for new hire

OTHER TASKS:

Work effectively with other Executive Assistants and support the team when necessary to streamline departmental workflow and communications

Recommends, creates, and implements and maintains improved administrative systems, procedures and processes including electronic and paper-based filing systems.

Assist with tracking and reporting of various departmental expenses, and code invoices for approval and signature

Processes Executive expenses in a timely fashion according to established corporate processing guidelines.

Coordinate travel for executives and direct reports in compliance with existing policies and procedures, ensuring effective use of time and resources.

Perform various administrative functions including filing, copying, faxing, etc.

Assist with reservations for fleet vehicles

You Bring:

Ability to maintain security and confidentiality of information, demonstrating discretion and professional acumen, personal ownership, and attention to detail

Ability to establish and maintain effective working relationships with employees, supervisors, Board members, suppliers, and all visitors to the organization.

Demonstrated ability to professionally deal with unexpected demands and incidents, and to interact with all levels professionally and tactfully within the organization

Operate in a proficient manner, anticipating matters at hand and initiating action without requiring direction or supervision and establish strategic plans for future success.

Effectively prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner

Excellent interpersonal, verbal, and written communication skills. Professional writing skills which reflect correct grammar, spelling, punctuation, composition, quality, and fluent vocabulary

Excellent calendar management skills, including the coordination of complex Executive meetings across global time zones.

Strong knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams)

Extensive experience scheduling travel and making corporate meeting and events arrangements. (Concur, Amex GBT)

Ability to complete multiple tasks of differing priorities and accurately solve problems.

Exceptional proficiency in data management

Ability to perform tasks and achieve results with a high degree of accuracy and precision

Effective time management and decision-making skills

Outstanding administrative, organizational, and calendar management skills

Effectively operate with a sense of urgency and demonstrate the ability to meet deadlines and work intensely until projects and duties are complete

Minimum 5 years of experience providing support and assistance at the Executive level.

High School graduate or equivalent (Required). College degree or Certification (Certified Administrative Professional (CAP)) (Preferred)

Authorized to work for any employer in the United States

Ability to pass a thorough background check

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