Executive Assistant, Program Management Office & Data Science

zoox

4100

Foster City, CA, United States

Posted on: 2025-09-29

Category: emobility

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Employment type:

Full time

Experience required:

Intermediate

Salary

Salary not provided

About the company:

Zoox is transforming mobility-as-a-service by developing a fully autonomous, purpose-built fleet designed for AI to drive and humans to enjoy.

Zoox is looking to hire an Executive Assistant to support our VP Program Management Office and Senior Manager of Data Science. This role will work closely with other Executive Assistants and Administrative Business Partners across all the departments at Zoox. This is an ideal position for someone who works well in a fast-paced environment, is a self-starter, and wants to work on a dynamic and mission-driven team.

This role will require strong and complex calendaring and prioritization skills, uncompromising attention to detail, the ability to meet tight deadlines, excellent organizational skills, and the ability to juggle multiple critical requests simultaneously. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior leaders within the company are also critical aspects of this role. Most importantly, you must have a genuine passion for the Zoox mission.

About Zoox

Zoox is developing the first ground-up, fully autonomous vehicle fleet and the supporting ecosystem required to bring this technology to market. Sitting at the intersection of robotics, machine learning, and design, Zoox aims to provide the next generation of mobility-as-a-service in urban environments. We’re looking for top talent that shares our passion and wants to be part of a fast-moving and highly execution-oriented team.

Accommodations

If you need an accommodation to participate in the application or interview process please reach out to [email protected] or your assigned recruiter.

A Final Note:

You do not need to match every listed expectation to apply for this position. Here at Zoox, we know that diverse perspectives foster the innovation we need to be successful, and we are committed to building a team that encompasses a variety of backgrounds, experiences, and skills.

In this role, you will:

Hands-on meeting scheduling, coordination, setting agendas, securing reports, and note taking

Prioritizing VP and Senior Manager's time effectively

Supporting VP and Senior Manager with cross-functional relationship building

Assisting with team off-sites and events

Helping with new hire onboarding

Complete administrative tasks including booking domestic and international travel, expense reporting, calendar management, and meeting arrangements

Qualificiations:

8+ years of executive assistant experience

Strong organizational skills and appreciation for the challenges of supporting a growing team of diverse personalities and programs

Comfortable working in a dynamic environment

Sensitivity to handling critical and confidential information

Excellent written and verbal communication skills

Technical computer skills including proficiency with Google for Business Suite, MS Office Suite, Keynote, and other Apple products

Bonus Qualificiations:

Ability to learn quickly, ask questions, and be solution-oriented

Previous exposure to company boards, public officials, and other senior-level stakeholdersBachelor's degree

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