Executive Assistant

Octopus Energy

3800

San Francisco (US), United States

Posted on: 2025-07-28

Category: energy

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Employment type:

Full time

Experience required:

Intermediate

Salary

Salary not provided

About the company:

We're on a mission to make a big green dent in the universe by building a truly sustainable energy system globally.

That means making power greener, smarter, and more affordable for everyone.

We put customers at the heart of everything we do: with always-fair prices, transparency and outrageous customer service.

We drive system change: with transformative tech to make renewable energy the norm and end global reliance on fossil fuels.

Octopus Energy Group is made up of 10 businesses spanning 6 countries across 3 continents, including: Octopus Energy Retail, Kraken Technologies, Octopus Energy Generation, Kraken Flex, Octopus Electric Vehicles, and the Octopus Centre for Net Zero. More on OEG @ octopusenergy.group

Welcome to the future of energy

We are both an electricity retailer and a tech platform and we think there is no better way to address our greatest challenge, climate change, than with the combination of those two.

Through our proprietary tech platform, Kraken, we are changing the way people interact with their energy company - by making it approachable, low cost, easy-to-understand, and most importantly, 100% renewable.

We have a really exciting opportunity to join our team as Executive Assistant to the US CEO. This role is much more than just calendar management and scheduling, as we are looking for someone with a strong work ethic who can handle a fast paced environment. This person will be a point of contact for the CEO and other key leaders in the team, involved in a variety of tasks such as onboarding and welcoming new people to the team, scheduling meetings/calls for the CEO, helping to organize and run internal and external events for the company and clients, as well as booking team socials.

You'll also have the opportunity to work across different areas in the business and get exposure to things such as Marketing, Recruitment, Onboarding, & People Operations - giving you the opportunity to progress with your career at Octopus.

If you are a forward thinking problem solver with a passion for our green mission and the ability to manage multiple priorities in a fast paced environment, we’d love for you to apply!

If this sounds like you then we'd love to hear from you.

Studies have shown that some groups of people, like women, are less likely to apply to a role unless they meet 100% of the job requirements. Whoever you are, if you like one of our jobs, we encourage you to apply as you might just be the candidate we hire. Across Octopus, we're looking for genuinely decent people who are honest and empathetic. Our people are our strongest asset and the unique skills and perspectives people bring to the team are the driving force of our success. As an equal opportunity employer, we do not discriminate on the basis of any protected attribute. Our commitment is to provide equal opportunities, an inclusive work environment, and fairness for everyone.

What you'll do...

Act as the primary point of contact among executives, employees, clients, and external partners.

Manage executives’ calendars, schedule appointments, and coordinate meetings.

Arrange travel and accommodation for executives.

Assist in organizing, hosting, and running both internal and external events for prospective clients.

Oversee internal and external communications across multiple platforms, including email, LinkedIn, and Slack.

Take meeting minutes and provide concise summaries.

Screen and direct phone calls, as well as manage correspondence.

Prepare executives for meetings by compiling briefing notes and key information.

Organize team social events, booking venues, and scheduling activities.

Provide cross-functional support in marketing, onboarding, recruitment, and accounting when needed.

What you'll need...

Experience working in a fast-paced environment.

Strong work ethic with a proactive and solutions-oriented mindset.

Exceptional organizational and time management skills.

Proficiency with Google Suite (Docs, Sheets, Slides, Calendar, etc.).

Previous experience as an EA reporting to a C-suite executive in a high-growth company is strongly preferred; Or experience in the F&B/hospitality industry (or a similarly dynamic setting).

Excellent communication and interpersonal skills.

Ability to multitask and prioritize tasks effectively.

Why join us?

Innovation-Led Culture: Be part of a company that leads with innovative solutions and challenges traditional industry norms.

Impactful Work: Your contributions will directly influence our growth and help shape the future of sustainable energy.

Collaborative Environment: Work in a dynamic, supportive environment that fosters creative thinking and problem-solving.

Why else you'll love it here...

Great medical, dental, and vision insurance options including FSAs.

Paid time off — we know working hard means also being able to recharge as needed, we trust our employees to get the work done and take the time they need. Octopus offers a minimum 20 days paid vacation, 8 paid sick days, with discretionary unlimited paid time off.

401(k) plan with employer match. Octopus matches 100% of contributions on the first 3% and 50% of contributions from 3-5%.

Parental leave. Biological, adoptive and foster parents are all eligible. We pay 16 weeks at full pay and then an additional 8 weeks at half pay.

Pre-tax commuter benefits.

Flexible working environment: You need to shift around your schedule? You do you, we genuinely believe in work/life balance.

Equity Options: every Octopus employee owns part of the business. We’re a team, working together towards huge goals. Every person is crucial to our success, you should be rewarded as such.

This is an hourly position in which we envision being 30-40 hours per week to start out.

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