Executive Assistant

Cruz Foam

Santa Cruz, California, United States

Posted on: 2024-09-03

Category: materials

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Employment type:

Full time

Experience required:

Intermediate

Salary

Salary not provided

About the company:

Cruz Foam is a materials technology company that’s working to catalyze the global transition from single use petroleum-based plastics to all natural, renewable materials. We strive for global adoption of circular solutions without compromise. For more information visit www.cruzfoam.com.

Cruz Foam is a mission-driven company dedicated to accelerating the adoption of sustainable material. We achieve our mission by hiring truly talented people that are inspired, kind and work extremely hard to make simple yet transformational sustainable products that solve complex customer problems. We are a diverse, human-centric company where inspired people make inspirational products.

The Executive Assistant will actively contribute to our mission. They will work closely with the CEO and the executive team, managing the day-to-day business activities of the team, with demonstrated ability to handle confidential information with discretion. The Executive Assistant provides high-level administrative support to the executive team, ensuring smooth and efficient operation of the executive’s office. This role involves managing schedules, coordinating meetings and travel, handling correspondence, and performing a variety of administrative tasks.

If you’re excited about this role, but do not meet 100% of the qualifications listed above, Cruz Foam encourages you to apply.

We are an equal opportunity employer. At Cruz Foam we value the diversity of individuals, ideas, perspectives, insights and values, and what they bring to the workplace. We are committed to providing reasonable accommodations for qualified applicants with disabilities in our job application and recruitment process.

Applicants must be authorized to work as an employee in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

All Cruz Foam Company employees must be fully vaccinated against COVID-19 and will be required to provide proof of current full Covid vaccination on or before their first day of employment.

About you:

You are a passionate, creative, and curious problem solver with a can-do attitude

You prioritize kindness and collaboration

You are comfortable wearing many hats and enjoy pushing the limits of your comfort zone

You care deeply about the environment and commit to using your superpowers to help

You love focusing on details and are proactive in managing your and others’ schedules

You have a professional demeanor and positive attitude

In this role you’ll get to:

Use your experience in supporting the CEO by managing scheduling; coordinating travel arrangements; drafting, reviewing and sending communications on behalf of company executive; prioritizing emails/responding when necessary

Prepare agendas, reports, and presentation materials for meetings

Organize and prepare for meetings (including gathering documents and attending to logistics of meetings); take notes in meetings, and send follow-up to team members on action items

Maintain comprehensive and accurate records and documents

Organize reports and team deliverables in preparation of board meetings and other high level events

Maintain office needs such as supplies, groceries, mailing/shipping needs and facility needs

Handle confidential information with complete discretion

Develop and strengthen your skills in hands-on problem solving in a thriving start-up environment, while embracing a culture of effective teamwork

We are looking for people who have:

2-5 years of previous experience in an executive, administrative or office support role preferred

High level of proactivity around preparation for meetings, calls, and general anticipation of needs for key executives

Excellent written and verbal communication skills

Strong time-management skills and the ability to organize and coordinate multiple projects at once

Proficiency of frequently used computer software and enterprise management programs such as Microsoft Office, Google Suite, Slack, Zoom, Hubspot, Gusto, Trello, and HR software

Ability to clearly articulate complex ideas and excellent communication skills.

Ability to thrive and adapt in a fast-paced, high-growth and rapidly changing environment

Strong problem-solving skills and adaptability

Ability to work independently as well as part of a team