Executive Assistant

This role would suit an earlier-stage career EA, who is looking to join an exciting, scaling business and hone their skills. You do not need to have served as an EA to multiple C-suites for example (but at least one or two would be advantageous). We are looking for an intelligent, very friendly self-starter, who is great at building friendly collaborative relationships, and who is very IT literate/savvy and interested in further developing those skills.

Someone who is a real team player and would be great at coordinating across a senior team. But someone who can also be politely robust in the role. You would work in what would be a symbiont relationship with our business analyst.

The role would suit a someone who is interested in the core responsibilities below and developing those skills further. This role would, from time to time, attend meetings to take minutes or capture actions. It would, however, often be handled by the role’s counterpart (Business Analyst)

It would suit a dynamic, resourceful and ambitious individual who is looking to step up and as the business grows, the role will develop further.

Your key focus will be:

• To organise, coordinate and support the day-to-day activities of the CCO-CFO, optimising their time, contributing to their efficiency and preparedness, assisting with communications, and liaising closely with their leadership team and Business
• Analyst. Proactively manage calendar, optimising the scheduling of meetings and use of time, gatekeeping / protecting time, challenging/clarifying attendance, frequently discussing and reviewing with the CCO-CFO.
• Dynamically manage inbox, categorising, triaging, forwarding, filing, taking direct ownership as appropriate.
• Plan event / meeting arrangements/logistics and team social activities.
• Design and manage high quality travel itineraries – ensure travel is smooth, efficient, carefully documented and hassle-free.
• Coordinate inputs and outputs with the Corporate Affairs leadership team.
• Coordinate closely with the Business Analyst role.
• Manage personal and corporate card expenditure and claims.
• Meet and greet meeting attendees / ensure the smooth running of meetings.
• Ad-hoc errands and tasks commensurate with an EA role.

Requirements

Is this the job for me?

To be successful in this role you should have a combination of the below knowledge, skills, and experience:

• Hugely energetic – inquisitive – ready to learn.
• Highly proactive – always looking forward and planning ahead – anticipating needs – tacking challenges.
• Calm and collected – sociable and outgoing – focused on building strong relationships and influencing.
• Comfortable working individually as well as part of a team – comfortable working remotely as well as face to face. Does not require a significant amount of physical interaction with the CCO-CFO to succeed.
• Thrives in a highly changeable and unpredictable environment. Highly adaptable and agile. § Orientated towards generating accurate, high-quality outputs.
• Passionate about our mission and interested in how we achieve it.
• Working as an EA to a C-suite member and/or senior executives §
• Used to a fast growing / scaling business (does not need to be from an engineering business background).
• Very high degree of IT literacy/capability – particular around MS Outlook and its advanced functionality, Word and PowerPoint – ability to self-help.

We give you

• °The opportunity to continue to develop both personally and professionally, in our rapidly growing company
• A brilliant company culture that encourages initiative, collaboration, and positivity at work
• Great office environment in our new London HQ, close to the South Bank, and Waterloo, Blackfriars and London Bridge stations
• Hybrid working – with the flexibility to work from home for up to 2 days a week

Benefits

Benefits & perks include

• 25 days holiday plus Bank Holidays
• Private Healthcare (family cover available for all colleagues)
• Health Cash Plan
• Income Protection and Critical Illness Cover
• Employee Assistance and Wellbeing programme
• Generous pension contribution – minimum of 5% contributed by the company
• Cycle to Work Scheme
• Employee Perks scheme
• Support towards professional qualification and memberships

Everyone belongs at Carbon Clean

We are passionate and committed to our people. Our aim is to build a diverse and inclusive movement: teams of forward-thinking people, with unique talents, skills, passions, and experiences. It’s talent that matters to us and we encourage everyone to join us, whatever your gender identity, race, ethnicity, sexual orientation, age, life experience, or background. So please come as you are – we can’t wait to meet you.