Executive Assistant (12 Month FTC)

As Executive Assistant, you will provide specialist support to Carbon Clean’s C-Suite supporting our C-Suite member based in MEA, using initiative to prioritise and manage multiple requests on their behalf. You will help them to balance strategic and operational priorities, with a strong drive to continuously improve operations

What will I be doing

Key responsibilities include (but are not limited to):

• Provide a joined-up approach to admin/business support by ensuring cohesive communication, teamwork and building partnerships with peers to keep the EA support model efficient.
• Working collaboratively with the wider Carbon Clean EA team
• Set the standard for ways of working by being a resource for information and processes
• Building partnerships with peers and the EA community to drive clarity within the roles
• Holding meetings to ensure cohesive communication, passdowns and teamwork

Diary management

• Excellent attention to detail
• Workload management, including the creation of processes as appropriate to improve smooth running of the C-suite diary
• Keeping up to date with business priorities to support decisions around best use of C-suite time
• Meeting preparation to support the C-suite team meetings and Business meetings
• Proactive time management to ensure effective use of the C-suite time, including arranging internal and external meetings
• Creating travel itineraries and organising travel arrangements as required including trains, flights, hotel bookings, car hire, parking

Coordination & Organisation

• Assisting in planning and coordinating internal leadership meetings, team events and offsites, away days and workshops, as required
• Assisting and planning external stakeholder and supplier meetings as required
• Building Agendas for internal/external team meetings
• Cost centre/budget management
• Processing and managing expenses, invoices and purchase order
• Document production and printing (including creating meeting agendas)
• Assisting with creating and coordinating presentation decks

Support

• Email management on behalf of the C-suite and VP’s.
• Attending meetings and capturing actions/notes and follow up of actions with key stakeholders to ensure timely delivery
• Assisting with communications on behalf of the C-suite, including coordinating and actioning internal and external correspondence using appropriate channels
• Actively looking at process improvement to ensure the smooth running of the C-suite diary

Requirements

Is this the job for me?

To be successful in this role you should have a combination of the below knowledge, skills, and experience:

·       Previous proven experience as an EA for C-suite or Executive level

·       Ability to organise, prioritise workload and demonstrate adaptability

·       Goal and deadline oriented

·       Self-driven and motivated, with an ability to show initiative in all situations and the ability to take responsibility for actions

·       Calm under pressure

·       Confidentiality is a must – this role is party to highly sensitive information important in protecting our employees and our business

·       IT literacy across a variety of tools, particularly MSOffice suite including Powerpoint, Excel

·       Excellent literacy and reporting skills

·       Excellent verbal communication

·       The ability to challenge and see beyond current state – spot opportunity for process improvement and act upon these observations

·       Be comfortable communicating with members of staff from all levels and areas of the business

·       Happy to work as part of a collaborative team, coaching/mentoring/managing other members of the team as and when required

We give you

°  The opportunity to continue to develop both personally and professionally, in our rapidly growing company

°  A brilliant company culture that encourages initiative, collaboration, and positivity at work

°  Great office environment in our new Net Zero London HQ, close to London Bridge, South Bank, and Waterloo, Blackfriars and South Bank stations

°  Hybrid working – 2 days a week working from home

Benefits

Benefits & perks include

• 25 days holiday plus Bank Holidays
• Private Healthcare (family cover available for all colleagues)
• Health Cash Plan
• Income Protection and Critical Illness Cover
• Employee Assistance and Wellbeing programme
• Generous pension contribution – minimum of 5% contributed by the company
• Cycle to Work Scheme
• Employee Perks scheme
• Support towards professional qualification and memberships

Everyone belongs at Carbon Clean

We are passionate and committed to our people. Our aim is to build a diverse and inclusive movement: teams of forward-thinking people, with unique talents, skills, passions, and experiences. It’s talent that matters to us and we encourage everyone to join us, whatever your gender identity, race, ethnicity, sexual orientation, age, life experience, or background. So please come as you are – we can’t wait to meet you.