Contract Senior Associate, Payroll

Fluence

1010

Arlington, VA, USA, United States

Posted on: 2022-05-09

Category: energy

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Expired

Employment type:

Full time

Experience required:

Senior

Salary

Salary not provided

About the company:

Fluence is the leading global energy storage technology and services company, created and backed by Siemens and AES, two industry powerhouses and pioneers in energy storage. Fluence unites the scale, experience, breadth, and financial backing of the two most experienced icons in energy storage.

Our mission is to create a more sustainable future by transforming the way we power our world. Energy storage is critical to this transformation, yet today the market is fragmented and customers face the challenge of finding a trusted technology partner amidst conflicting technical claims, inexperienced vendors and installers, and new market entrants with limited power sector knowledge.

Fluence brings the proven technology solutions and services that overcome the commercial and regulatory barriers that stand in the way of modernizing our energy networks. We are the partner that can deliver at a global scale with the most experienced and knowledgeable team in the world.

Fluence (Nasdaq: FLNC) is a global market leader in energy storage products and services and digital applications for renewables and storage. With a presence in 30 global markets, Fluence provides an ecosystem of offerings to drive the clean energy transition, including modular, scalable storage products, comprehensive service offerings, and the Fluence IQ platform, which delivers AI-enabled digital applications for managing and optimizing storage and renewables. The company is transforming the way we power our world by helping customers create more resilient and sustainable electric grids. For more information, please visit fluenceenergy.com.

OUR CULTURE AND VALUES

We are guided by our passion to transform the way we power our world. Achieving our goals requires creativity, diversity of ideas and backgrounds, and building trust to effect change and move with speed.

We are Leading

Fluence currently has thousands of MW of energy storage projects operated or awarded worldwide in addition to the thousands of MW of projects managed by our trading platform—and we are growing every day.

We are Responsible

Fluence is defined by its unwavering commitment to safety, quality, and integrity.

We are Agile

We achieve our goals and meet our customer’s needs by cultivating curiosity, adaptability, and self-reflection in our teams.

We are Fun

We value the diversity in thought and experience of our coworkers and customers. Through honest, forthcoming, and respectful communications we work to ensure that Fluence is an inclusive and welcoming environment for all.

The Senior Associate, Payroll is a member of the Payroll department within the Human Resource department which is responsible for processing and maintaining payroll, payroll tax records and 401(k) plan transactions for approximately 550 staff across the United States. The individual is also part of the team responsible for the bi-weekly and monthly payroll transmission and for reviewing and inputting data as necessary.

Fluence IS AN EQUAL OPPORTUNITY EMPLOYER and fully subscribes to the principles of Equal Employment Opportunity to ensure that all applicants and employees are considered for hire, promotion, and job status without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, marital or familial status.

As the Sr. Assoicate, Payroll contractor at Fluence, you will:

Work independently within the payroll department to ensure that payroll is processed and transmitted completely and accurately.

Perform audits on data entered and make appropriate adjustments. Verify accuracy of changes based on paperwork received and resolve discrepancies.

Manage all day-to-day payroll functions, including receiving, coding, verifying data entry and data retention of all payroll transactions impacting W-2s.

Ensure the complete and accurate calculation and distribution of W2s for staff.

Ensure each payroll is accurate, and any issues or concerns are communicated to the Manager, Payroll.

Process and maintain all transactions entered in Workday and ADP Workforce Now.

Review direct deposit information for all employees submitted via ADP Workforce Now.

Process, calculate, and post a variety of payroll processes, including wage garnishments, benefits withholding, overtime hours, severance payments and worker's compensation claims

Review benefit reports from Kelly Benefits, T. Rowe Price, legal and pet and prepare any imports into ADP Workforce now

Update and verify employee payroll data in ADP Workforce Now.

Ensure all payroll transactions are properly documented and approved and retained in accordance with the document retention policy.

Obtain the proper approvals to transmit information to ADP (taxes, garnishments, wage payments and checks), verify reports, and review for accuracy.

Develop and maintain annual payroll schedules and communicate the information to relevant staff.

Coordinate year-end activities with Benefits and HR related to Payroll.

Ensure that payroll related deductions are entered into the system properly.

Ensure voluntary benefits are processed accurately and reconciled regularly.

Process all general ledger reporting out of Workforce Now

Prepare monthly journal entry for Accounting

Research payroll issues as necessary. Resolve moderately complex issues, referring the most complex issues to more experienced staff, as necessary.

Assist Payroll Manager with day to day tasks and offer expertise as needed.

Maintain the payroll policies and procedures manual and update the information regularly as practices or laws change.

Remain up to date on Workforce Now functionality and process improvements.

Generate standard and ad hoc reports for management review and analysis.

Review ADP quarterly reports and perform a 941 reconciliation.

Employee related matters

Act as primary liaison with staff on payroll, attendance and time off-related issues. Educate staff on payroll policies and procedures. Answer ad-hoc Fluence staff questions regarding payroll.

Review and address items in the ask Payroll inbox

Create off-cycle checks and process manual adjustments as needed.

Review all employee state tax setup for accuracy

Perform W-2C’s as needed

Internal Controls

Ensure proper policies, procedures and internal controls are implemented by the Payroll Department. Revise and maintain policies and procedures as necessary. Implement any changes or additions to payroll procedures by ensuring the changes are properly communicated to appropriate staff (Payroll, Human Resources and/or all staff, if necessary).

Identify key controls and update policies and procedures as needed.

Seek opportunities for efficiencies and improvements to policies and procedures when appropriate.

Assist the manager, Payroll in ensuring the proper segregation of duties are in place within the payroll unit.

401(k), Pension Plans and Other Accounting Related Benefits

Review and maintain voluntary benefits such as, 401K contributions, section 125 elections, pet and legal deduction to ensure accuracy and reconcile these amounts to the general ledger.

Assist with any 401k audit requests

Work directly with benefits department on benefits reimbursements, relocations and any one time payments.

Other

Participate in conferences, seminars and other professional development activities to keep payroll expertise current to ensure accurate processing and reporting. Keep up-to-date on changes in payroll practices and labor and benefits administration regulations or laws.

Contribute to and participate in tasks and special projects for the Human Resource unit as assigned.

Reconcile and process ADP invoices for payment.

Proactively keep Manager, Payroll informed of status regarding day-to-day activities and issues as they arise.

Develop an effective working relationship with other staff at Fluence and serve as a trusted advisor on a management level relating to payroll issues.

What will you bring to Fluence?

Bachelor's degree preferred, or equivalent experience.

A minimum of four years of payroll experience is preferred

Experience working with web-based Workday and ADP Workforce Now preferred.

Proficiency with accounting-related or other budgeting software packages and Excel. Experience linking software systems to Excel is preferred.

Excellent clerical abilities and strong mathematical skills. High attention to detail. Monitors and double checks work and information for accuracy and quality.

Strong interpersonal and communication skills (both written and oral). Ability to engage in clear and ongoing communications with staff and key stakeholders, translate technical payroll issues into easily understood terms and manage expectations.

Good organizational and solid project management skills. Able to manage priorities, juggle multiple tasks, organize time and identify internal resources to assist with projects. Able to develop and move projects forward with minimal supervision. A task-oriented style, with focus on achievement and process.

Demonstrated initiative. Able to anticipate needs and be proactive. Self-disciplined to meet deadlines. Strong work ethic. Self-directed to take action and resolve issues. Strong sense of responsibility and ability to perform well while delivering superior customer service.

Ability to maintain professionalism in sensitive and challenging situations. Maintains a customer service demeanor at all times.

Comprehensive and in-depth understanding of payroll policies, processes, procedures and best practices. Knowledge of current trends and major concerns of the field and ability to adapt knowledge to Pew.

Team player. Able to work in groups and individually to meet goals. Able to understand organizational structures and work through administrative systems.

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