Senior Project Operations Specialist

What You’ll Do: We are seeking a proactive and highly organized Project Operations Specialist to serve as the "engine room" of the AI and Product organization. This hybrid role sits at the intersection of leadership, finance, and people operations, ensuring the team’s daily operating rhythm remains seamless. You will act as both a Project Coordinator—tracking critical goals and follow-ups—and an Administrative Partner, managing the complex logistics that keep a high-growth organization running. The ideal candidate thrives in fast-paced environments and excels at turning strategic chaos into operational excellence.

Key Responsibilities:

Strategic Coordination & Information Flow:

• Partner with Program Management and Leadership to design and execute the organization’s meeting cadence
• Identify the "critical path" for cross-functional collaboration to prevent siloed decision-making
• Drive rigorous follow-ups across teams to ensure deadlines are met and proactively escalate bottlenecks
• Execute complex, multi-stakeholder calendar deconfliction and end-to-end travel planning (itineraries, bookings, and visa requirements)
• Facilitate and manage the operational logistics of quarterly planning cycles

Operational Infrastructure & Finance:

• Serve as the organization’s "Librarian," maintaining Google Drive structures, mailing lists, and Slack hygiene to ensure information discoverability
• Manage the full lifecycle of spend management, including PO creation, corporate card reconciliation, and budget partnership with Finance
• Own "Onboarding Excellence," managing the Day 1 through Day 30 experience for new hires to ensure rapid integration
• Oversee contractor management workflows for the leadership team to ensure compliance and continuity

Organizational Health & Process:

• Identify and remediate "broken" workflows by designing lightweight templates and standardized processes
• Lead the logistics for team offsites, celebrations, and "all-hands" meetings to drive high morale and team cohesion
• Act as a central point of contact for organizational health initiatives and cultural events

What You Need:

• Bachelor’s degree or equivalent professional experience
• 5+ years of experience in executive administration or similar high-level operational support roles
• 3+ years of experience in project management or program coordination within a professional environment
• Ability to be onsite/in-office 5 days a week
• A self-starter mindset with the ability to identify gaps and fill them without explicit direction
• Proven ability to handle high-trust, sensitive information (salary data, pivots, travel) with total confidentiality
• Expertise in Google Workspace, Slack, and project management software (Smartsheet, Jira, etc.)
• Strong experience in calendar management, travel logistics, and basic financial reconciliation
• Ability to interface with senior executives and cross-functional stakeholders with clarity and poise
• A knack for fixing inefficient processes and scaling operational infrastructure

Bonus Qualifications:

• Experience working within an AI or high-growth Product organization
• Background in Finance Operations or People Ops/HR coordination
• Familiarity with scaling internal communications and document management systems
• Prior experience in a "Chief of Staff" support capacity or similar high-impact administrative role

At Archer, we aim to attract, retain, and motivate talent who possess the skills and leadership necessary to grow our business. We drive a pay-for-performance culture and reward performance that supports the Company’s business strategy. For this position, we are targeting a base pay between $102,000 - $130,000. Actual compensation offered will be determined by factors such as job-related knowledge, skills, and experience.

Archer is committed to working with and providing reasonable accommodations to job applicants with physical or mental disabilities, and those with sincerely held religious beliefs. Applicants who may require reasonable accommodation for any part of the application or hiring process should provide their name and contact information to Archer’s People Team at [email protected]. Reasonable accommodations will be determined on a case-by-case basis.