Senior Payroll & HRIS Specialist

The Senior Payroll and HRIS Specialist will be responsible for the organization’s payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations. This is a hands-on position for someone who is ready to roll their sleeves up and get the job done. The People Operations team is scrappy and flexible with a start-up culture of pitching in and helping out where needed. We are looking for a candidate that can identify gaps and areas of opportunity and is willing to self-start and move the organization forward.

You Aspire To: 

Payroll Specific Duties/Responsibilities:

• Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Prepares and maintains accurate records and reports of payroll transactions.
• Ensures compliance with federal, multi-state, and local payroll, wage, and hour laws and best practices.
• Facilitates audits by providing records and documentation to auditors.
• Identifies and recommends updates to payroll processing software, systems, and procedures.
• Performs various HR cross-over responsibilities as requested.

HRIS Specific Duties/Responsibilities:

• Understands key priorities and identifies ways to share data through regularly updated reports for ongoing managerial needs
• Designs and provides organization reports, ad hoc, and standards, to ensure business leaders have the information necessary to drive solid decisions.
• Collaborate within the HR Operations team and with other departments to provide HR data analytics and contribute to process improvements.
• Develop and maintain standard operating procedure documentation for HR systems and operational processes.
• Evaluate the processing and workflow of the team to drive efficiencies within the team and across the organization.
• Manage all HR systems to ensure they are meeting company needs and are integrated and accessible; ensure data integrity; implement system upgrades effectively; identify gaps, and make recommendations for improvement.

What's Essential:

Required Skills/Abilities:

• Extensive knowledge of the payroll function including preparation, balancing, internal control, and multi-state payroll taxes.
• Excellent organizational skills and attention to detail.
• Must demonstrate proficiency in aligning payroll with benefits and other HR-related criteria to ensure effective, integrated reporting capabilities.
• Strong analytical and problem-solving skills.
• Proficient with Microsoft Office Suite.
• Payroll subject matter expert to advise all levels of management on best practices
• Knowledge of Federal and State employment, payroll, and tax laws, as well as other pertinent regulations such as FLSA, FMLA, CFRA, and PFL.

Education and Experience:

• Bachelor’s degree in Accounting, Business Administration, Human Resources, or related field required.
• 5+ years of payroll processing, compliance, payroll tax, and payroll reporting.
• 3+ years of applicable analysis and reporting experience for Human Resources
• Proficient with payroll software, preferably ADP Workforce Now.

Desirable Experience:

• Certified Payroll Professional (CPP) preferred.
• Certified Human Resources Information Professional (HRIP) is a plus.