Senior Accounts Payable Specialist

About Pivot Bio:  

Fueled by an innovative drive and a deep understanding of the soil microbiome, Pivot Bio is pioneering game-changing advances in agriculture. Our products harness the power of naturally occurring microbes to provide nutrients to crops and new sustainable ways for farmers to reduce the usage of fertilizers as they work to help feed the world’s growing population.

Read/Hear more about Pivot Bio on Forbes or PBS News Hour. 

Location: Flexible, United States
Position: Senior Accounts Payable Specialist

The Senior Accounts Payable (AP) Specialist will play a critical role within the Accounts Payable team which is responsible for processing the day-to-day purchase activities of the business. This role will support the Sr. AP Supervisor under the direction of the Sr. AP Manager. The Sr AP Specialist provides administrative and accounting support through their expertise in vendor management and application of GAAP concepts. If you enjoy working cross-functionally with other departments, like being challenged in a rapidly changing environment, and have high attention to detail and quality of work, we would love to meet you! 

Responsibilities: 

• Responsible for executing full cycle accounts payable in a high-volume environment with 80+ invoices per day. 
• Manage vendor record setup, code bills and purchase orders (POs) using 2-way and 3-way match, multi-dimensional coding, and secure appropriate supporting documentation as per accounting policy.  
• Audit employee expense reports in accordance with general ledger (GL) coding guidelines, approval matrices, and company policies. 
• Administer AP policies and processes. Train, educate, and assist the organization with credit card use and expense submission process in Expensify. 
• Manage relationships with suppliers, vendors and employees. Respond timely to inquiries and drive issues to resolution. 
• Prepare and input journal entries to record AP transactional activity in the general ledger. 
• Reconcile credit card statements and obtain supporting documentation. 
• Support accounting activities as needed and other ad hoc requests. 

 Physical Demands: 

• Job will involve mostly office and computer-based work
• Repeating motions that may include the wrists, hands, or fingers
• Sedentary work that primarily involves sitting/standing
• Communicating with others to exchange information

Qualifications and Experience: 

• An Associate’s degree in business/accounting/finance or related field is required
• 7+ years of previous work experience in AP role 
• Experience with NetSuite, Expensify, and TripActions (now Navan) required
• Outstanding communication, organization, and multi-tasking skills 
• High level of accuracy and strong attention to detail 
• Ability to work independently and exercise initiative to define and resolve problems  
• Proficient knowledge of commonly used accounts payable concepts, practices, and procedures 

*Must be authorized to work in the United States 

What we offer: 

• Competitive package in a disruptive startup 
• Stock options 
• Health/Dental/Vision insurance with employer-paid premiums 
• Life, Short-Term and Long-Term Disability policies 
• Employee Assistance Program with free referrals and discounts 
• 401(k) plan, 3% Match 
• Commuter benefits 
• Annual Training & Development support 
• Flexible vacation policy with a generous holiday schedule 
• Exciting opportunity to work with a talented and fun team 

Hiring Compensation Range: $59,488 - $74,360

All remote positions and those not located in our Berkeley, Hayward or Boston locations are paid based on National Benchmark data.  Following employment, growth beyond the hiring range is possible based on performance.