Office Manager

Number of employees

1010

San Francisco, CA, USA, United States

Posted on: 2023-11-20

Category: energy

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Expired

Employment type:

Full time

Experience required:

Intermediate

Salary

Salary not provided

About the company:

Fluence is the leading global energy storage technology and services company, created and backed by Siemens and AES, two industry powerhouses and pioneers in energy storage. Fluence unites the scale, experience, breadth, and financial backing of the two most experienced icons in energy storage.

Our mission is to create a more sustainable future by transforming the way we power our world. Energy storage is critical to this transformation, yet today the market is fragmented and customers face the challenge of finding a trusted technology partner amidst conflicting technical claims, inexperienced vendors and installers, and new market entrants with limited power sector knowledge.

Fluence brings the proven technology solutions and services that overcome the commercial and regulatory barriers that stand in the way of modernizing our energy networks. We are the partner that can deliver at a global scale with the most experienced and knowledgeable team in the world.

About Fluence: Fluence Energy, Inc. (Nasdaq: FLNC) is a global market leader in energy storage products and services, and optimization software for renewables and storage. With a presence in over 47 markets globally, Fluence provides an ecosystem of offerings to drive the clean energy transition, including modular, scalable energy storage products, comprehensive service offerings, and the Fluence IQ Platform, which delivers AI-enabled SaaS products for managing and optimizing renewables and storage from any provider. Fluence is transforming the way we power our world by helping customers create more resilient and sustainable electric grids.
For more information, visit our website, or follow us on LinkedIn or Twitter. To stay up to date on the latest industry insights, sign up for Fluence's Full Potential Blog.
 
OUR CULTURE AND VALUES

We are guided by our passion to transform the way we power our world. Achieving our goals requires creativity, diversity of ideas and backgrounds, and building trust to effect change and move with speed.

We are Leading
Fluence currently has thousands of MW of energy storage projects operated or awarded worldwide in addition to the thousands of MW of projects managed by our trading platform—and we are growing every day.

We are Responsible
Fluence is defined by its unwavering commitment to safety, quality, and integrity.

We are Agile
We achieve our goals and meet our customer’s needs by cultivating curiosity, adaptability, and self-reflection in our teams.

We are Fun
We value the diversity in thought and experience of our coworkers and customers. Through honest, forthcoming, and respectful communications we work to ensure that Fluence is an inclusive and welcoming environment for all. 

ABOUT THE POSITION


Physical location for this position is Mountain View, CA. and is onsite required.

The Office Manager plays an essential role in maintaining a well-organized and efficient workplace. You will be responsible for overseeing various administrative tasks, managing office and kitchen supplies, assisting with meeting set up, and working closely with building management, engineers, and vendors. You will be the first point of contact for local visitors and play a central role in implementing effective systems and processes.  The primary customer for this position is your fellow Fluents and through this role you will directly support the local workforce to ensure the office and site supports our greater mission to transform the way we power the world. To thrive in this position, you will need to be comfortable working in a fast-pasted, high growth organization and prioritizing tasks effectively.  Your exceptional customer service and organizational skills will be instrumental in supporting the overall success of Fluence.

Key Responsibilities
•Serving as the primary point of contact for local employees and guest and addressing their site related requests.
•Overseeing the day-to-day operations of the office space, including working with building management for maintenance, repairs, and renovations. Coordinating with vendors for facility-related services, such as cleaning, security, plant care, etc.
•Ensuring general cleanliness and tidiness of the office space to maintaining professional appearance of the office. This includes cleaning and sanitizing conference rooms, and kitchen areas after meetings or events and confirming nightly building cleaning practices are being complete. 
•In charge of monitoring and restocking office and kitchen supplies. Keep track of inventory levels, place orders when necessary, and ensure that all supplies are readily available for staff members.
•Assist with on-site meetings and workshops including room setup, snacks, drinks and food setup, and guest coordination, ensuring personalization of each event.
•Monitor and administer employee access control badges. Obtain W9s and certificates of insurance from vendors, as needed, for services and payment.
•Implement safety policies and procedures, conduct regular office safety inspections (min two per month), maintain safety records and incident reports.  
•Implement and assist with on-going development of sustainability initiatives to reduce the office environmental impact, utility usage tracking (if applicable), monitor and manage waste management systems and recycling programs, collaborate with vendors to source eco-friendly supplies, and engage employees in sustainable practices through infographics and awareness.
•General knowledge of lease language to maintain records and track renewals, amendments, and terminations. Ensuring accurate and up-to-date lease documentation.
•Monitoring and maintaining office budget.
•Additional tasks may include running errands, assisting with special projects, or providing support during busy periods.







Fluence IS AN EQUAL OPPORTUNITY EMPLOYER and fully subscribes to the principles of Equal Employment Opportunity to ensure that all applicants and employees are considered for hire, promotion, and job status without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, marital or familial status. 

What will our ideal candidate bring to Fluence?

  • 3+ years of office or facilities administration, customer service or management roles
  • Strong understanding of office operations, coordination, and administrative processes
  • General knowledge of office lease language and monitoring budgets
  • Proficiency in office software applications such as SharePoint and Teams
  • Demonstrated ability to view day-to-day operation through the lens of sustainability
  • Strong analytical, critical thinking and problem-solving skills 
  • Ability to prioritize and gather stakeholder engagement 
  • CPR certified or completing certification training within 90 days of employment
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