Office Manager

Fluence is the leading global energy storage technology and services company, created and backed by Siemens and AES, two industry powerhouses and pioneers in energy storage. Fluence unites the scale, experience, breadth, and financial backing of the two most experienced icons in energy storage.

Our mission is to create a more sustainable future by transforming the way we power our world. Energy storage is critical to this transformation, yet today the market is fragmented and customers face the challenge of finding a trusted technology partner amidst conflicting technical claims, inexperienced vendors and installers, and new market entrants with limited power sector knowledge.

Fluence brings the proven technology solutions and services that overcome the commercial and regulatory barriers that stand in the way of modernizing our energy networks. We are the partner that can deliver at a global scale with the most experienced and knowledgeable team in the world.

This role will provide direct administrative support, including scheduling, meeting coordination, travel & expense management, and be responsible for keeping our new Amsterdam office running smoothly.

 

-        Manage relationships with vendors, service providers, and landlord; ensuring that all items are covered in a timely manner.

-        Manages office supplies inventory and place orders as necessary.

-        Serve as point of contact for general communications with the executives and filter out distractions that enables the leader to become more proactive. Draft email responses, when required.

-        Manage complex calendars in order to efficiently organize meetings and book travel

-        Provide essential support by serving as key point of contact, coordinating meeting logistics, communications, and materials.  As you learn the business, you will be given more responsibility to follow-up on priorities, manage minutes, and prepare presentations and other documents

-        Coordinate travel and expense management for the local leadership team.

-        Oversee and support all administrative duties in the office and ensure that the office is operating smoothly

-        Performs receptionist duties, if required: greeting visitors, and answering and directing phone calls.

-        Maintains responsibility of general office tidiness and upkeep, “look and feel”

-        Ensures office policies and procedures are implemented appropriately per company, Human Resources, and Safety department guidelines.

-        You are an anchor of the organization: an independent, structured, reliable and careful way of working is essential for this.

-        Ability to handle administrative details independently, while keeping team members adequately informed 

-        You bring organizational strength, communication and persuasive skills, a positive basic attitude and a high level of motivation and enthusiasm for new challenges.

-        Ability to understand assignments and complete them with little to no follow up

-        Robust computer skills including Microsoft 365 Tools (Excel, PowerPoint, Word, Visio, etc), Salesforce, PowerBI, Netsuite or SAP

-        Ability to prioritize and handle multiple assignments at any given time and manage competing priorities

-        Excellent organization, planning, time management and problem-solving

-        Ability to deliver results under pressure and take ownership of assigned tasks

-        Excellent written and verbal communication ability with strong relationship building skills

-        Fluency (written and spoken) in both Dutch and English is a must

-        Demonstrate the ability to handle confidential information with discretion, prioritize work to deliver outcomes, and exercise good judgment