Office Coordinator

• Run our reception desk/front office, including:
  • Greet and create a welcoming front-office experience for staff, visitors, and our community.
  • Greet and direct vendors and freight deliveries.
  • Answer phone calls.
  • Enforce guest sign-in procedures and facilitate the HQ tour.

• Office/Administrative
  • Assist with various office administration tasks (filing, supply ordering, restocking, inventory, and supplies organization).
  • Ensure the office space is organized and well-stocked.
  • Order food and supplies for meetings and team events.
  • Assist People Operations (HR) with onsite event logistics, recruitment scheduling, and candidate experience.
  • Assist the Operations team with ad-hoc office, administrative, or analytics tasks.
• Shipping & Receiving
  • Receive mail and deliveries, and track items in our inventory software.
  • Ship packages and drop-off/pick-up at the post office, FedEx, or UPS.
• Project Management
  • Manage 3rd party contractors, responsible for both budget and timeline

Required Skills and Qualifications

• Management and coordination of office and virtual activities (meetings, conferences, office visitors, deliveries, etc)
• Balancing multiple priorities and team calendars
• Work independently in a very dynamic environment

Desired Skills and Qualifications:

• Ability to proactively support stakeholders
• Demonstrated ability to simultaneously manage multiple priorities

Additional Requirements

• Must be willing to work extended hours and weekends as necessary to accomplish our mission.