Executive Assistant

Number of employees

400

Berkeley, CA (Open to Remote), USA

Posted on: 2022-08-09

Category: agritech

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Expired

Employment type:

Full time

Remote?

Yes

Experience required:

Intermediate

Salary

Salary not provided

About the company:

Pivot Bio is the leading nitrogen innovator providing farmers and the world with a better nitrogen for improved productivity and sustainability

About Pivot Bio:  

Fueled by an innovative drive and a deep understanding of the soil microbiome, Pivot Bio is pioneering game-changing advances in agriculture. Our products harness the power of naturally occurring microbes to provide nutrients to crops and new sustainable ways for farmers to reduce the usage of fertilizers as they work to help feed the world’s growing population.

Read/Hear more about Pivot Bio on Forbes or PBS News Hour. 

Position: Executive Assistant  

Location: Berkeley, CA (Open to Remote)

Pivot Bio is seeking high-level administrative support for the CEO and the company’s Executive Leadership Team. The Executive Assistant will possess a strong business sense to guide them in making sound judgment calls, sort through multiple and sometimes urgent priorities, and manage sensitive matters confidentially. This role calls for creativity, curiosity, and a desire to work in a fast-paced, collaborative, and entrepreneurial environment.  

PRINCIPAL RESPONSIBILITIES: 

  • Contribute to the efficiency of Pivot Bio by providing administrative support to the company’s Executive Leadership Team including managing calendars, booking travel arrangements, and preparing expense reports.  
  • Schedule and provide support for Board of Directors meetings.  
  • Draft, review and send communications on behalf of company executive(s) 
  • Organize and prepare for internal and external meetings, including gathering documents and attending to logistics of meetings 
  • Take minutes during meetings 
  • Answer and respond to phone calls, communicate messages and information to the executive 
  • Prioritize emails and respond in a timely manner  
  • Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the company. 

KNOWLEDGE, SKILLS & ABILITIES: 

  • Excellent written and verbal communication skills 
  • Time-management skills 
  • Ability to pay attention to detail 
  • Highly organized 
  • Ability to manage and prioritize multiple projects 
  • Proficient with Microsoft products 
  • Maintain confidentiality and handle sensitive topics with discretion 

EDUCATION/EXPERIENCE:  

  • 8+ years in an executive assistant role or similar, with at least 2 years providing administrative support to an executive team 
  • Bachelor’s degree or equivalent experience 

What we offer: 

  • Competitive package in a disruptive startup 
  • Stock options 
  • Health/Dental/Vision insurance with employer-paid premiums 
  • Life, Short-Term and Long-Term Disability policies 
  • Employee Assistance Program with free referrals and discounts 
  • 401(k) plan, 3% Match 
  • Commuter benefits 
  • Annual Training & Development support 
  • Flexible vacation policy with a generous holiday schedule 
  • Exciting opportunity to work with a talented and fun team 

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