Executive Assistant

As a valued member of the Archer executive team, the Executive Assistant (EA) will provide critical support to a team of passionate, authentic executives in a fast-paced environment where things are always busy and changing. 

You will support Archer executives with day-to-day needs including travel, expense reimbursement, scheduling, meeting planning, presentation/deck building, interview prep, and other administrative tasks. 

Archer is considering local candidates at this time.

What you’ll do:

• Manage the executive’s daily calendar and follow-up reminders for key deliverables/dates; resolve conflicts as they arise.
• Support in-office and virtual meetings with meals, agendas, preparation, and scheduling. 
• Arrange all aspects of travel, including domestic and international flights, lodging accommodations, and developing associated itineraries and agendas.
• Collect and compile materials to support team meetings/events and administrative requests from the team.
• Process expenses using accounting software.
• Build decks for presentations.
• Support Board of Director meetings, including arranging travel, meals and managing necessary communications. 
• Work collaboratively across the organization to support special projects and initiatives as needed.

What you need:

• Minimum five years of experience in an executive administrative role in a fast-paced environment.
• Experience with Google Suite Products and Microsoft Office products, including deck/presentation building.
• Experience with booking travel and event planning.
• Experience prioritizing leaders' calendar with ability to make judgment calls and decisions based on rapidly shifting priorities.
• Experience multitasking, managing competing deadlines, and prioritizing work.
• Experience taking initiative and ownership over sometimes ambiguous tasks and situations with little oversight.
• Experience working independently with a deadline and results orientation.
• A responsive, proactive approach to internal customer service.
• Excellent attention to detail and organization skills.
• The willingness to ask questions, take initiative, and solve problems.
• A refined sense of discretion and judgment, with the ability to keep sensitive information confidential.
• Flexibility and adaptability to changing priorities and requirements.

Bonus qualifications:

• Previous experience supporting multiple executives.
• Tech or start-up experience.