Admin Assistant, Engineering

We are looking for a highly organized and proactive Administrative Assistant to support Senior Directors in Chief Engineering and ensure the smooth operation of the department. This is a dynamic role, ideal for an individual who thrives in a fast-paced environment and is eager to develop their administrative skills while providing high-level support. The successful candidate will be detail-oriented, adaptable, and able to balance multiple priorities.  100% Onsite in Newark, CA 

You Will: 

• Provide high-level administrative support, including scheduling meetings, preparing documents, and organizing travel.  

• Manage logistics for high-level meetings and both internal and external events.  

• Prepare expense reports, purchase orders, assist with budget tracking, and handle other administrative tasks as needed.  

• Maintain filing systems, manage office supplies, and ensure materials are organized.  

• Conduct research, compile data, and assist in preparing presentations or reports for internal meetings.  

• Support project management by tracking deadlines, coordinating team efforts, and ensuring deliverables are met.  

• Serve as a liaison between internal departments and external stakeholders to facilitate communication and resolve issues.  

• Proactively identify areas for additional support and offer assistance.  

• Handle sensitive information with discretion and maintain confidentiality at all times.  

You Bring: 

• 1-2 years of experience in an administrative or office support role.  

• Strong organizational skills with the ability to multitask and pay attention to detail.  

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.  

• Excellent verbal and written communication skills.  

• Ability to prioritize tasks effectively and adapt to changing priorities.  

• Self-starter with the ability to work both independently and collaboratively.  

• Professional demeanor with strong discretion and confidentiality.  
• Engineering team support preferred.