Accounts Payable Specialist

Who You Are

As an Accounts Payable Specialist on the Finance team, you will be responsible for the accounts payable processes, including maintaining a large number of vendor accounts while aligning with company policies and ensuring all supplier invoices are accurately documented, recorded, authorized, and paid timely.  You will also ensure expense reporting for corporate credit cards are completed by all personnel in a timely manner, including categorization of expenses and collection of receipts.  Additionally, you will reconcile all accounts payable and credit card expenses at the end of every month for timely month-end close processes.

Responsibilities & Duties 

• Review, code, and process supplier invoices promptly and appropriately to ensure accuracy and timeliness of bill payment.  Learn Sila’s chart of accounts to be able to validate transaction categorization as well as suggest or correct categorizations. 
• Communicate effectively with other departments to ensure accurate and timely invoice processing.
• Review and reconcile invoice discrepancies.  Monitor, reconcile, and ensure accuracy of AP Aging report for month-end close process.
• Generate accruals for expected invoices not received.  Track, accrue, and reconcile use tax.
• Administer and monitor corporate credit cards accounts and complete monthly reconciliation of credit card expenses for month-end close process.  Audit and process credit card bills
• Maintain vendor accounts, including up to date documentation such as payment information and W-9s.  Complete credit applications.  Address and respond to vendor inquiries.  Prepare and issue 1099 tax information returns to applicable vendors in timely manner at the end of each calendar year.
• Continually find better ways of operating, including month-end close reconciliations and accounts payable transaction processing.  

Knowledge & Skills 

• High School Diploma. Associate's or Bachelor’s degree in Accounting preferred 
• 2-3 years experience with Accounts Payable or general accounting, with knowledge of basic accounting principles
• High degree of attention to detail and desire to deeply understand all aspects of a process or system
• Strong time management and organizational skills
• Ability to work independently and prioritize tasks
• Strong analytic abilities
• Proficient knowledge of Macintosh computers, Google Sheets, and Excel
• Large Enterprise Resource Planning (ERP) experience, such as Oracle or SAP, Sage X3 ERP preferred

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